Managing complicated tasks is now a breeze with the help of workflow tools. One way they do this is by facilitating the development of well-defined processes and the automation of associated tasks. Such software can have far-reaching effects on your company. Because of this, a recent poll indicated that 66 percent of businesses had used some automation.

Best Workflow Apps for Project Management

Best Workflow Apps for Project Management

Numerous firms have used workflow management technology to improve production and efficiency. Of course, here comes the challenge of figuring out how to zero in on the best workflow software solutions for your company. We’ve spent time investigating several different programs from a long list. We investigated the app’s specifications, cost, and availability and even used it ourselves to evaluate its efficacy.

What Is Workflow Management?

Managing workflow entails mapping out and managing data flow to ensure that products make it from the beginning of the manufacturing process to the end. When workflows are managed well, it’s like automation is in hyperspace. It aids in the mapping of processes, the identification of routine activities, the automation of those operations, and the elimination of obstacles.

The great news is that you are not required to deal with these problems alone. There is a plethora of resources available to assist in managing workflow. They fill in the blanks in your process by extending the capabilities of your existing tools or connecting your various systems. Even if there isn’t a silver bullet program, you can go quite far with a few useful utilities.

Why Do You Need Workflow Management Software?

Some of the steps in workflow management can seem tedious or time-consuming, leading you to question whether they can be automated. Therefore, we have compiled a list of useful workflow applications. For those just starting with automation, we can only compare the experience to setting up dominoes and seeing them fall just as you had planned. Despite the effort required to guarantee the smooth operation of your automated processes, the payoff is well worth it. As a rule, automation reduces time spent on mundane tasks.

Workflow management can be seen as the motor that drives your projects ahead. Sophisticated automation immediately pushes deadlines, adds expatriates, and creates new projects whenever a task’s state is updated from “complete” to “done.” Without you needing to say a word, they make everyone on the team apprised of any sudden shifts, new developments, or the present state of the operation.

The catch is that you’ll need versatile workflow software to make your mechanization goals a reality. That’s okay because we’ve got you secured. Listed here are twenty of our favorite applications for streamlining your productivity.

Essential Features of Workflow Management Software

The following are some of the ideal features that your potential Workflow Management Software should have:

Dashboard and Analytics – These additions allow managers to monitor their projects’ development, which helps identify problems and improve efficiency.

Collaboration with Other Teams – Groups can get more done in less time by using the app’s built-in additional capabilities, such as comments and file sharing. Those participating in the chain can pass along messages to the next individual.

External Party Access – If you deal with other firms like customers or suppliers, you will need to provide them access to your processes.

Task Assignees – It’s crucial that you can delegate work to the right individuals. The most efficient tools will include built-in alert systems to let users know when their work is complete.

Multiple Views – Kanban boards, Gantt charts, spreadsheet displays, and agendas are just some of how these tools can display your projects and activities.

Templates – Workflow management software relies heavily on the ability to build templates. With its help, repeating previously completed processes is a breeze. As a bonus, you can find best-practice templates in several programs.

20 Best Workflow Management Software

Here is the 20 best workflow management software for you to try.

Kissflow

To maximize efficiency and effectiveness across all an organization’s initiatives, teams, divisions, and procedures, Kissflow Workflow is a cloud-based application that facilitates the creation, distribution, and management of individualized workflows. To collect data and manage the assigned task, arbitration, and other processes, the platform allows businesses to design and deploy unique forms with unique designs, text, and multimedia.

Managers can set up their policies in Kissflow Workflow to automate the distribution of tasks, the processing of changes, the progress monitoring, and the provision of data to a wide variety of users across a range of gadgets and identities following their respective roles.

Best Workflow App - Kissflow

Best Workflow App – Kissflow

Features Introduction

Pros

Cons

Price Plan: Free to $12 per month

User Ratings

ProProfs

You can plan projects, assign tasks, track progress, cooperate on activities, create reports, and more using ProProfs Project, a web-based project management application. To handle all your projects, this is the ideal tool. There is no easier way to keep track of several tasks than with this comprehensive suite of tools, which includes a calendar, Gantt charts, timesheets, and invoices.

ProProfs Project is the best alternative for managing projects, assigning tasks, keeping tabs on progress, and generating reports because of its clever connectivity and collaborative options.

Best Workflow App - Proprofs

Best Workflow App – Proprofs

Features Introduction

Pros

Cons

Price Plan: Free to $3 per month

User Ratings

Fluix

Fluix might be the solution for construction and industrial firms trying to improve their workflow. Its flexible workflows let you manage a wide variety of tasks, including but not limited to site inspections, health and safety, the dissemination of toolkit lectures, and staff training.

Forms can be created in the application’s built-in designer or chosen from the application library, tasks can be assigned to individuals, due dates can be established, and tasks can be tracked. In addition, you can use the features to gather information from the forms you’ve created and examine it for observations and next steps.

Best Workflow App - Fluix

Best Workflow App – Fluix

Features Introduction

Pros

Cons

Price Plan: Free to $30 per month

User Ratings

Hive

Hive is software for organizing and managing several projects at once. Making a project and a process for it by dividing it into distinct phases is simple. All the tasks you’re currently doing are shown in one convenient location. For managers, this is a godsend since it allows them to monitor everything at once.

Additionally, manual processes like obtaining customer consent can be made fully automated. Time monitoring and time sheets are also available, which is helpful if you bill customers by the hour.

Best Workflow App - Hive

Best Workflow App – Hive

Features Introduction

Pros

Cons

Price Plan: Free to $12 per month

User Ratings

Pipefy

Pipefy is the simplest and most affordable option for streamlining routine business operations and automating mundane activities. Since the product is feature-rich and created inside a low-code architecture, daily users don’t require coding abilities to manage or automate operations.

Pipefy’s system of engagement is made possible by its compatibility with other software and its ability to extend the capabilities of current software stacks, allowing teams to get more out of what they already have.

Best Workflow App - Pipefy

Best Workflow App – Pipefy

Features Introduction

Pros

Cons

Price Plan: Free to $24 per month

User Ratings

ClickUp

Clickup is a powerful workflow software solution with many useful features, such as team collaboration, task automation, and more. It works well for setting goals and monitoring development. It’s a free and straightforward project management program that provides several helpful visualization tools, such as Gantt charts and mind maps.

Users can post comments and send messages to other team members within the context of the project, facilitating better communication and collaboration. Views, statuses, features, and procedures all get extra care in ClickUp to improve your overall experience.

Best Workflow App - ClickUp

Best Workflow App – ClickUp

Features Introduction

Pros

Cons

Price Plan: Free to $5 per month

User Ratings

Backlog

Backlog is a complete project management solution that includes mobile applications tailored to development needs and cross-functional teams. Gantt charts, issue and task management, bug reporting, and version control are just a few of its many impressive features.

Best Workflow App - Backlog

Best Workflow App – Backlog

Users will also benefit from being able to quickly and easily comment on pull requests and compare changes made to different projects. Backlog is readily integrated with other software such as Redmine, Cacoo, and Jenkins.

Features Introduction

Pros

Cons

Price Plan: Free to $36 per month

User Ratings

Process Street

On Process Street, you and your team may work together to design and implement your business’s workflow processes. It seems to me that the builder is primarily concerned with form.

Best Workflow App - Process Street

Best Workflow App – Process Street

It’s easy to create a workflow with the help of others; all you have to do is send out invites to the people you’d want to participate and specify their access levels. Drop-down menus with individualized choice selection messages are one example of an interactive feature that may be included in these forms.

Features Introduction

Pros

Cons

Price Plan: Free to $25 per month

User Ratings

ProWorkflow

ProWorkflow is an app for managing group projects that includes features like work delegation, resource management, and report generation. By using this program, we can monitor each task’s development.

Best Workflow App - ProWorkflow

Best Workflow App – ProWorkflow

Groups can observe projects from beginning to end and report on their findings. One of ProWorkflow’s strongest points is its tasks feature, which allows users to define due dates, assign workers, schedule tasks, and set prices for their services.

Features Introduction

Pros

Cons

Price Plan: Free to $22 per month

User Ratings

Nintex

Nintex is the global standard for process automation. We can achieve process automation with the assistance of Nintex. It automates corporate operations with content management systems, collaboration platforms, and other systems.

The Nintex Process Platform provides features such as process mapping, workflow automation, robotic process automation, document creation, forms, mobile app development, process analytics, and more, all of which can be designed using a simple drag-and-drop interface.

Best Workflow App - Nintex

Best Workflow App – Nintex

Features Introduction

Pros

Cons

Price Plan: Free to $90 per month

User Ratings

Zapier

Zapier is a great project management tool that allows you to quickly and easily automate any process, freeing up your team from mundane, time-consuming routines. With more connectors than any other service, Zapier makes the systems you depend on more efficient.

You can unleash the potential of automation throughout your whole company with Zapier for Companies’ help, which includes collaboration and security capabilities.

Best Workflow App - Zapier

Best Workflow App – Zapier

Features Introduction

Pros

Cons

Price Plan: Free to $19.99 per month

User Ratings

ProcessMaker

As an alternative to Zapier, ProcessMaker provides a workflow technology for big organizations looking to automate complex procedures. ProcessMaker is a low-code process automation tool. Automating operations, avoiding hitches, extending third-party systems, and continuing duties systematically improve customer experience.

ProcessMaker can handle any business process. It enables users to design multiple processes, such as sending emails or managing projects, inventories, and customer onboarding.

Best Workflow App - Process Maker

Best Workflow App – Process Maker

Features Introduction

Pros

Cons

Price Plan: Free to $1495

User Ratings

Smartsheet

Smartsheet helps teams interact, measure time, report, manage resources, and plan. The cloud-based software’s characteristics make it a top project management solution. Smartsheet interfaces with Google Drive and Salesforce, so you can access data anywhere.

This tool helps with task monitoring, budgeting, and team collaboration. The free version has limited storage, but you may upgrade for more. Workflow automation may produce reports, provide alarms, and update tasks.

Best Workflow App - Smartsheet

Best Workflow App – Smartsheet

Features Introduction

Pros

Cons

Pricing Plan: Free to $7 per month

User Ratings

Airtable

Airtable is a great tool for managing projects. The program is designed to make managing projects as simple as possible; therefore, it mixes features from task management and spreadsheets. If you’d rather utilize connectors provided by third-party services, Airtable won’t stand in your way.

By easily adding tasks to blocks and viewing the workstream for effective execution, Airtable makes it possible to design the ideal workflow.

Best Workflow App - Airtable

Best Workflow App – Airtable

Features Introduction

Pros

Cons

Pricing Plan: Free to $10 per month

User Ratings

Scribe

With the Scribe project management tool, you can easily generate how-to guides from any computer-based procedure with a single click. Activate the “record” button inside the Scribe browser extension or desktop program, and the software will begin documenting your actions on the screen.

In a matter of minutes, you can create a great guide for your colleagues or clients by simply editing the steps and retaking the relevant screenshots. Link to it or incorporate it into your knowledge base, wiki, or project management software.

Best Workflow App - Scribe

Best Workflow App – Scribe

Features Introduction

Pros

Cons

Pricing Plan: Free to $29 per month

User Ratings

Slack

Slack is an innovative communication medium than emails because of its adaptability and organization. Set up channels to facilitate communication between team members across different teams, locations, time zones, and even corporations. By centralizing team interactions and to-dos, Slack ensures everyone is on the same page.

Best Workflow App - Slack

Best Workflow App – Slack

Features Introduction

Pros

Cons

Pricing Plan: Free to $5.25 per month

User Ratings

Slite

Slite is a collaborative documentation platform that aims to assist small and midsize enterprises in the creation, sharing, and ongoing maintenance of knowledge bases to improve the efficiency of team meetings and the onboarding process for new employees. For customers to maintain track of current projects, it enables users to manage project plans, check the version history of documents, and get activity updates from team members.

Best Workflow App - Slite

Best Workflow App – Slite

Features Introduction

Pros

Cons

Pricing Plan: Free to $12.50 per month

User Ratings

GoodDay

GoodDay is an all-inclusive cloud-based solution for managing your projects, tasks, products, teams, resources, and more. The software has complex capabilities for project planning, allowing users to make comprehensive plans.

Users may add tasks, milestones, and dependencies, and a detailed picture of how things are doing compared to the plan can be seen at any time. Capabilities in resource management include regulating resource consumption and balancing workloads.

Best Workflow App - GoodDay

Best Workflow App – GoodDay

Features Introduction

Pros

Cons

Price Plan: Free to $4 per month

User Ratings

Admation

Admation’s project management software for companies and ad agencies is useful for efficiently overseeing creative endeavours.

To help you simplify your initiatives, Admation combines all the resources you need. Picture your project management, approval, resource, and digital asset management needs in one convenient online location.

Best Workflow App - Admation

Best Workflow App – Admation

Features Introduction

Pros

Cons

Price Plan: Free to use

User Ratings

Tallyfy

Tallyfy is workflow software that can track and automate any business procedures. Tallyfy is an open platform that lets you build and implement an approval workflow or business process with minimal coding. Conditional rules and branches are also supported in Tallyfy.

Real-time monitoring of all your operations, shown in an intuitive interface. Actions may be initiated in several ways, including fillable forms, timed events, and widespread middleware.

Best Workflow App - Tallyfy

Best Workflow App – Tallyfy

Features Introduction

Pros

Cons

Pricing Plan: Free to $5 per month

User Ratings

Final Words

Here we provide the top 20 workflow management applications available in 2022. It’s safe to say that we’ve done our part. It’s your time to do something now. If you want your business to succeed, you must implement a successful workflow management system. To choose the best workflow automation software for your company, you should carefully examine all available workflow management solutions and then decide based on the criteria you’ve established.

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