It’s undeniable that Milanote and Notion are two of the most popular contenders in the world of productivity and organizational tools.

From their outstanding features to their abilities to enable users to manage various tasks, and many more, both tools have what it takes to help users to streamline workflow without requiring advanced knowledge. But the big question is, which is the best fit for your needs?

In this post, we’ll take a closer look at Milanote vs. Notion and compare their key features, strength, and weakness, to help you make an informed decision and choose the one that can help you take your productivity to the next level.

Also Read: Workflowy vs. Notion

What is Milanote?

Milanote is a productivity tool that allows you to organize, ideas, tasks, and projects easily. The tool provides you with a comprehensive interface to create customized boards, notes, and cards, allowing you to add various types of content, including images, files, texts, links, files, and lots more.

With Milanote, you can write notes and to-do lists, save ideas from the web, create a mind map, brainstorm, add notes, and perform different kinds of operations within a few clicks. It does not matter whether you’re a photographer, UI/UX designer, graphic designer, product manager, etc.

Additionally, this Milanote offers collaboration tools that enable you to collaborate with team members in real time, assign tasks to co-workers, leave feedback and comments, track work progress, and set due dates.

Overall, Milanote can come in handy for a wide range of purposes, and it supports the integration of third-party apps like Trello, Dropbox, Google Drive, and lots more to enhance workflow and productivity.

Key Features

• Integration with third-party apps: Milanote supports the integration of third-party apps like Trello, Google Drive, Slack, and many others, thus allowing you to connect it with your existing workflows and enhancing productivity.
• Effective collaboration tools: Milanote enables real-time collaboration with co-workers, providing you with tools that allow you to share boards and invite others, give feedback, assign new tasks, and do lots more. This allows team members to work more efficiently.
• Wide range of templates: The tool offers a wide range of templates for various purposes, including photography, design, content creation, etc. Besides, the templates are pre-designed and can be customized to satisfy a user’s specific requirements.
• Cross-platform compatibility: Milanote is compatible with different devices, including PC, Macs, iPhones, and Android. Plus, it supports web extensions for both Safari and Chrome browsers, allowing you to access your boards and content anywhere from any device.
• Facilitates visual organization: Milanote boasts a clean and simple interface for a visual organization where you can create boards, cards, notes, and add different types of content like images, videos, links, etc. This enables you to create more engaging and creative content.

Pros

• It’s easy to use.
• High compatibility.
• Great collaboration tools.
• Availability of many templates that can come in handy for various needs.

Cons

• It’s a bit expensive.

User Satisfaction:

• Capterra:4.7/5 (51 Reviews)
• Software Advice: 4.69/5 (51 Reviews)

Pricing:

• Free
• $9.99/month (Pay Per Person)
• $49.month (Upgrade your Team)

What is Notion?

Notion is a versatile project management app that offers a wide range of tools to easily create and organize project-related information, including to-do lists, product guides, meeting notes, calendars, etc. The tool enables you to manage personal or team projects in a specific place. Thanks to its simple interface, you don’t need to be tech-savvy to employ its features for your needs.

Besides, just like Milanote, Notion supports integration with other apps like Google Drive, Trello, etc. And you can utilize its collaboration tools to work alongside other team members on various projects, making it easy for you to add feedback, leave comments, and improve productivity.

Key Features

• Customizable Pages and Databases: Easily create customizable pages and databases to manage your personal work and team projects. Besides, the tool supports a variety of templates, allowing you to create a unique workspace that is tailored to your individual style and preferences.
• Collaborative Editing: Working with team members is pretty easy when you have Notion at your fingertips. It allows you to collaborate with others in real-time, share pages, assign tasks, receive feedback, and do lots more. This is helpful for teams to easily work together seamlessly and stay on top of their projects.
• Integration with Other Apps: It supports integration with other apps like Google Drive, Trello, and Slack, allowing you to import data from these tools into Notion. This feature makes it easy to bring all your information together in one place, reducing the need to switch between different apps.
• Rich Media Support: Notion supports rich media like images, videos, and documents. This enables you to add visual elements to your pages. And you can even embed YouTube videos and Google Maps. You can even embed YouTube videos and Google Maps. It is very effective for creating engaging and informative presentations, project briefs, and portfolios.
• Task Management: The built-in task management system allows you to create to-do lists, assign tasks, and set due dates. You can also track your progress and mark tasks as completed. Also, you can use Notion’s Kanban board feature to visualize your tasks and track their progress.

Pros

• Simple user interface.
• Excellent collaboration tools.
• Supports a forever-free plan that allows you to explore most of its features.
• It’s compatible with PC, Mac, and mobile devices,

Cons

• No OCR, email forwarding, PDF annotation, sketching, scanning, or audio recording.

User Satisfaction:

• G2:4.5/5 (1383 Reviews)
• Software Advice: 4.74/5 (1413 Reviews)

Pricing:

• Free
• $4/month (Personal Pro)
• $8/person (Team)

Milanote vs Notion, Which Is Better?

In terms of which is better between Milanote and Notion, we’ve briefly discussed the difference between both productivity apps in various aspects, including their usability, integrations, etc. Read on to find out which of both apps is perfect for your needs.

Note-taking and Organization:

Milanote and Notion both have robust note-taking and organization features, but they approach them differently. Milanote is designed for a visual organization with a focus on using boards, cards, and images to create visual representations of your ideas. On the other hand, Notion offers a more structured and customizable organization, with the ability to create databases, tables, and different types of content blocks to organize your notes.

Collaboration:

Both Milanote and Notion offer collaboration features, allowing teams to work together on projects in real-time. Milanote’s collaboration features include real-time editing, commenting, and sharing, while Notion offers similar features, as well as the ability to assign tasks and mention team members.

Integrations:

Both tools offer integrations with a range of third-party apps and services, allowing users to streamline their workflows and work with other tools they’re already using. Milanote integrates with apps like Dropbox, Google Drive, and Slack, while Notion integrates with tools like Zapier, Trello, and Google Calendar.

Customizability:

Notion offers a high level of customizability, allowing users to create their own templates and layouts, and tailor the tool to their specific needs. Milanote also offers some customizability, but to a lesser extent than Notion.

Cross-platform Support:

Both Milanote and Notion offer cross-platform support, allowing you to access your notes and projects from a variety of devices and platforms. Milanote has desktop and web applications, while Notion also has mobile apps for iOS and Android in addition to the web and desktop versions.

User Interface:

The user interface of Milanote is highly visual, with an emphasis on drag-and-drop functionality and a more fluid, organic layout. Notion, on the other hand, has a more structured and customizable interface, with a wide range of templates and themes to choose from.

Mobile App:

Milanote and Notion have mobile apps, but they differ in terms of functionality. Milanote’s mobile app is more limited, with basic note-taking and board organization features. Notion’s mobile app is more robust, with access to most of the same features as the desktop and web versions.

Learning curve:

Milanote and Notion are generally considered to be more user-friendly and intuitive, with a simple and easy-to-use interface. Users don’t require any learning curve to start using either app.

Top 4 Milanote and Notion Alternatives

Milanote and Notion are both great productivity tools. But if eventually you don’t like either and want alternative tools you can use for your project management operation, don’t panic. We’ve curated a list of the best Notion and Milanote alternatives you can always count on. Check them out below;

ClickUp

ClickUp is one of the top leading project management tools that enables you to keep your team more productive and effective. It provides you with efficient features that facilitate seamless collaboration with team members, allowing you to chat, assign tasks, and set goals. Besides, it boasts high customization capabilities and supports integration with over 1000 third-party apps, including Google Slides, Slack, and Trello.

Key Features

• Supports the integration of over 1000 apps.
• Hotkeys and keyboard shortcuts.
• Time estimates and tracking.
• Supports more than 15 types of views, including Kaban boards, calendars, lists, etc.

Pros

• Superb customization capabilities.
• It facilitates easy collaboration and communication among team members.
• It supports real-time reporting.
• Supports mobile-friendly apps for Android and iOS devices.

Cons

• Newbies require a learning curve to easily navigate their way around the app.

Pricing:

• Free forever
• $5/month (Unlimited)
• $12/month (Business)
• $19/month (Business Plus)

Users Satisfaction:

• GetApp: 4.7/5 (3.5k Reviews)
• G2: 4.7/5 (6,078 Reviews)

Evernote

Evernote is a popular note-taking app that has a strong reputation among professionals and students. Just like prior mentioned tools, this productivity tool boasts many helpful features that can be used to edit and share notes efficiently. It supports advanced sharing, optical character recognition, team sharing, and lots more that allow you to manage team projects or your personal work effectively.

Key Features

• Export notebooks as PDFs.
• Supports location-based searches.
• Integration with apps like Slack, Microsoft Team, etc.
• Custom templates.
• Customizable home page.

Pros

• Simple user interface.
• Supports many helpful features for efficient productivity.
• It’s compatible with most platforms.
• Straightforward searching options.

Cons

• It’s a bit pricey,
• The free version is not really helpful for big-time users.

Pricing:

• Free
• $7.99/month (Personal Premium)
• $9.99/month (Professional Premium)

Users Satisfaction:

• G2: 4.4/5 (1,983 Reviews)
• GetApp: 4.4/5 (7.7k Reviews)

ProofHub

Another reliable alternative to Milanote and Notion is ProofHub – a project management software that helps teams stay organized with their projects. And it offers many helpful features, including task management, time tracking, project scheduling, team collaboration, file sharing, etc.

ProofHub is customizable, allowing teams to set up their workspace to match their unique workflows. Plus, it supports integrations with popular third-party tools such as Google Drive and Dropbox, making it a flexible solution for teams of all sizes and industries.

Key Features

• It supports efficient tools for working on visual materials.
• Set start and the due date for tasks.
• Assign projects manager to tasks.
• Great project templates.

Pros

• Straightforward setup process.
• Excellent time tracking tool.
• Integration with third-party apps.

Cons

• You might experience lagging while using the tool.
• Limited integration options.

Pricing:

• $45/month ( Essential)
• $89/month ( Ultimate Control)

User Satisfaction:

• G2: 4.5/5 (74 Reviews)
• GetApp: 4.5/5 (76 Reviews)

Google Keep

If you’re looking for a 100% free alternative to Milanote and Notion, Google Keep is the go-to option for you. It’s a tool developed by Google to allow users with any skill level to create notes, to-do lists, and reminders on their devices, and syncs across all their devices when signed in with their Google account.

Although Google Keep is supported on only Mobile devices, its app offers a simple, easy-to-use interface, with features such as color-coded labels, voice notes, and the ability to set reminders based on time or location. Plus, users can also collaborate with others by sharing their notes and lists.

Key Features

• It supports voice notes.
• Unlimited notes.
• Efficient organizational tools.
• Sync project across your devices.

Pros

• It’s 100% free.
• It works smoothly with Google apps.
• Easily extract text from images,
• Simple user interface.

Cons

• Unavailability of text formatting.
• It does not support desktop apps or extensions.
• No third-party integration.

Pricing: Free

User Satisfaction:

• Software Advice: 4.72/5 ( 134 Reviews)
• GetApp: 4.7/5 (134 Reviews)

Final Words

Milanote and Notion are both great options and in the article above, we’ve discussed the most important aspect of both tools to help you make the best choice between them.

Overall, if you prefer a highly visual and organic approach to note-taking and organization, Milanote might be the better choice for you. But if you need a more structured and customizable approach, with the ability to create databases and tables, Notion might be the better option.

However, if you think neither Milanote nor Notion is the right project management tool for your needs, then ClickUp, ProofHub, Google Keep, and Evernote are all solid alternatives with their unique strengths.