Working from home has become more and more commonplace in the latest several years. Working remotely is a lifelong ambition for many people. However, working from home has its drawbacks, and these drawbacks are exacerbated when remote employees and students are required to work with their coworkers and classmates.

To keep productivity and morale high, teams will require solutions that allow them to meet online, interact in real-time, and operate as if they were still in the same office. Therefore, here we will introduce the best collaboration tools to enhance your workability in today’s environment.

How Does a Collaboration Tool Help People to Collaborate?

According to analysts, the market for collaboration software is expected to grow to $13.58 billion by 2024. As technology advances and the number of people working remotely increases due to COVID-19, there is an increasing need for collaboration software. They can lead to productive teamwork for the following reason:

• Enhanced Output: Many documents, including word documents, spreadsheets, and presentations, can be easily created, shared, edited, and critiqued using software like Microsoft Office.

• Improved Alignment: Work-focused employees might lose sight of the bigger picture of their company’s mission and values. Every day, collaboration software sends out alerts about internal changes and upgrades so that workers can use the information in their daily routine.

• Better Information Sharing: Employees can use a team collaboration platform to get the information they need instead of depending on a single colleague.

• Enhanced Productivity: Collaboration is facilitated through the sharing of information and the organization of discussions.

What Are the 4 Types of Collaboration Tools?

There exist four types of collaborations tool such as;

Roadmap Collaboration Tools

Anxiety-inducing is the idea of organizing and carrying out a whole project or product launching. However, several specialist tools can help you organize a product or project’s lifecycle and plan your company’s long-term objectives.

Time Management Collaboration Tools

It’s hard enough to keep track of all you need to get done. Still, when you include unexpected events and overlapping deadlines, it’s easy to become overwhelmed. Time management solutions like meeting scheduler apps help people stay on top of their to-do lists and track their schedules by breaking down work into manageable chunks and giving reminders for upcoming deadlines.

Organized Collaboration Tools

It might be difficult to track down and debate confirmed choices or meeting ideas. Ideas and brainstorming might become disorganized if these goods are not kept in order.

Communicative Collaborative Tools

You don’t appreciate searching through extensive email threads looking for one phrase of confirmation, and no one enjoys it. Communication tools can promote rapid peer-to-peer interactions instead of minimizing the need for more formal and long-form technologies.

13 Best Collaboration Tools for Remote Teams

In this part, we will review the best possible tools on the market for remote teams that can allow them to collaborate better:

GitLab

After that, there’s GitLab, a DevOps platform that aims to provide a single centralized platform where development teams can easily cooperate, acquire viability, and interact more quickly and effectively. GitLab can accommodate you with various options depending on your needs and budget.

You get unlimited repositories and collaborators with their free plan. It’s possible that switching to a subscription plan would provide you with more comprehensive functionality and features.

Outstanding GitLab Features for Your Collaboration

• Offers deployment management.
• Approval workflow for the users.
• Change management tools.
• Kanban boards to enhance creativity.

How Can GitLab Help You to Be Collaborative?

Team productivity, development expenses, and vulnerability risks are all reduced thanks to the application.

Pricing: Free to $19 per month.

Meetgeek

The following application – Meetgeek is an artificial intelligence meeting assistant that will take the online meetings that your team has to the next level. How? It relieves guests from having to take notes or transcribe thoughts during the call, it enables them to concentrate more fully on the primary topic being discussed.

By recording every aspect with real-time translation in addition to recordings and notes just after a meeting, Meetgeek improves performance, increases productivity, and fosters the exchange of information.

Outstanding Meetgeek Features:

• Create more accurate minutes by automating the recording of meetings.
• Meetings should be recorded and transcribed.
• Attendance isn’t necessary to stay up to date.
• Do not keep the results of your meetings a secret.
• Integrate seamlessly into your day-to-day routine.

How Can Meetgeek Help You to Be Collaborative?

A keyword search that covers all your meeting recordings will allow you to travel back in time and locate what you’re searching for in your post-meeting transcripts.

Pricing: Free to $19 per month.

Troop Messenger

If you are seeking a solution that helps teams collaborate and brings members of those teams together in a common environment where they can speak and discuss business, Troop Messenger is the ideal solution for you. It can manage task updates through messaging, calling, and screen sharing.

For companies to function, people need to be able to interact with one another. Because of this, this incredible work collaboration tool provides a great bridge of communication between its internal teams and the consumers with its guest user function, which is called the Orange Member.

Outstanding Troop Messenger Features:

• Using the code snippet, developers can easily write their code in the chosen programming language.
• A timer is included in a private burnout chat window.
• Individual, group, and self-messaging are just some of the many options available.
• The shared code editor provides a modern means of making group phone calls.

How Can Troop Messenger Help You to Be Collaborative?

The Troop Messenger UI is littered with great search filters. This means more productive work time for teams since it allows them to access whatever they need with a single user action.

Pricing: Free to $2.50 per month.

Blink

Blink is a single collaboration platform that enables users to share files, modify those files, view those files, and work together in real-time. It combines on-site and remote workers into a single communications platform, which helps synchronize people, processes, and their interactions.

Think of it as a mobile virtual workplace that you can access wherever you are. The mobile app puts the workplace at your fingertips, providing access to secured data, company-wide conversations, an employee directory, workforce statistics, and more.

Outstanding Blink Features

• Surveys and reporting can be done using digital forms.
• Integrate third-party applications with ease.
• Top-down communication stream for the company.
• Anyone in the business can be easily located and contacted.
• You can create the company’s employee directory and internal chat.

How Can Blink Help You to Be Collaborative?

Using Blink, you can track how your employees interact with and implement the technology. Third-party tools such as Jira, Trello, and Office 365 can all be integrated with Blink.

Pricing: Free to $3.40 per month.

Dropbox

When you are looking for cloud collaboration tools that help you to store information in the cloud, Dropbox is a well-known brand name. The company was founded more than a decade ago. Dropbox is still one of the most cost-effective options for cloud storage available today, despite having more than half a billion users worldwide.

Because the program is so effective at transporting and storing information on the cloud, it is very obvious that it has the potential to be an excellent collaboration software for you and the remote team that you work with. Let’s have a look at all of the capabilities that are available to us via the use of this program.

Outstanding Dropbox Features

• Organization and backup that is done automatically.
• File storing to help you store big chunks of data.
• File recovery and online backup services.
• Audit the activity that you’re engaged in.

How Can Dropbox Help You to Be Collaborative?

Dropbox offers massive file storage and external data sharing that help you be collaborative compared to the others.

Pricing: Free to $11.35 per month.

HelpCrunch

A few of the apps that were just described as being the best for internal communication among you and your team members. However, what is the situation like when it comes to customer conversations?

If you are in the business of making sales, you should be aware of the significance that it has for the retention of customers when they have access to customer assistance that is both efficient and prompt.

Outstanding HelpCrunch Features

• Activity monitoring.
• The best software in terms of behavior tracking.
• Excellent features for email marketing.
• Customizable fields for more collaboration.

How Can HelpCrunch Help You to Be Collaborative?

All your communication requirements can be taken care of, from emails to live chats to developing a knowledge base or putting up online lectures. It’s a lightning-fast program.

Pricing: Free to $15 per month.

Zoom

You’ve undoubtedly heard about Zoom if you haven’t lived under a rock for the last six months. Apps like this had recently taken the globe by storm. It is one of the best solutions for remote teams to utilize for collaboration.

Over 300,000 people have given it a positive rating on Apple’s App Store, while another 90,000 have given it a positive review on Google Play. It is now the most popular app globally, with more than 13 million monthly users.

Outstanding Zoom Features

• Zoom allows for instant messaging during meetings.
• An excellent tool for board meetings.
• Allows for better attendee management.
• Zoom shows an active speaker view during meetings.

How Can Zoom Help You to Be Collaborative?

Even with 1,000 people on a call, it’s clear that this tool can handle your distant teams’ communication demands.

Pricing:

Filestage

Filestage is an all-in-one online proofreading system that aids teams in expediting the assessment and approval of their work. Colleagues and customers can remark and annotate files in real-time on the site to gather and debate feedback.

Additional features include job automation, workflow customization, and in-built file versioning. This application allows customers and coworkers to easily provide comments on the text, picture, video, and audio files.

Outstanding Filestage Features

• Offers one-click approvals.
• Customizable projects make it easier for the users.
• Automation of responsibilities and processes.
• Built-in management of file versions.

How Can Filestage Help You to Be Collaborative?

Filestage makes it simple to keep track of all your evaluations in one location, allowing you to go through the approval process more quickly and efficiently.

Pricing: Free to $89 per month.

ProofHub

Next up on the list is the incredible software known as ProofHub. This software was developed with large teams in mind, specifically those that do not wish to spend more than a couple hundred dollars each month on fully-featured project management and collaborative tool. ProofHub was built specifically with these teams in mind.

The fact that this program does not impose additional fees for each additional team member that makes use of it is among its many impressive features. Instead, the program will charge you a one-time fixed fee, after which you can add an infinite number of users to the software at no further cost.

Outstanding ProofHub Features

• Offers Gantt charts to the users.
• It has an excellent calendar management.
• Automatic notifications always notify the users.
• It has a dynamic workflow.

How Can ProofHub Help You to Be Collaborative?

ProofHub will make you more collaborative with your team with its dynamic workflow, product road-mapping, and templates. Make sure to check this one out!

Pricing: Free to $45 per month.

Nuclino

Nuclino is a unified workspace where remote teams can put all their knowledge, documents, and projects together in one location based on the concept of a collective brain. Collaboration via the Internet has never been easier or more efficient, thanks to this cutting-edge, no-frills solution.

Your company’s knowledge base can be built, documents shared and collaborated on in real-time, projects and tasks managed, and onboarded new remote workers can all be done. Your documents and projects can be organized in a manner that works best for you using the list, board, and graph views.

Outstanding Nuclino Features

• Offers real-time collaboration to the users.
• It has a list, board, and graphical views.
• You can also issue markdown commands.
• Integration with so many apps (more than 40+), like YouTube, Slack, Figma, etc.

How Can Nuclino Help You to Be Collaborative?

With only the tools you need to get the job done, the user experience is simple, clutter-free, and distraction-free. When it comes to getting started, this makes it easier for newbies.

Pricing: Free to $5 per month.

Tips: If you want to listen to YouTube, you can record audio or music from YouTube.

Monday.com

The program known as Monday.com comes in at number two on the list of fantastic software for managing projects and collaborating with others.

Because it has rapidly become one of the most talked-about pieces of software in this category, even though it is one of the most recent software applications to be made available on the market. Integration with the following business-related applications, such as Slack, is simple with Monday.com. Google Drive, Gmail, Jira, etc.

Outstanding Monday Features

• Monday has an executive board.
• Monday helps you track the due date of your tracks.
• the software also has a PipeDrive integration for the users.
• it has many customizable fields.

How Can Monday Help You to Be Collaborative?

Using pre-created templates, you can set up your project tasks and procedures in a matter of moments.

Pricing: Free to $39 per month.

nTask

An excellent project management solution can be found in nTask, which is organized to handle the cooperation of remote teams. It’s a one-stop shop for all of your needs. This saves time for project and task managers who don’t need to deal with the tedium of desktop client setup. The cloud-based project data storage makes it even more convenient to utilize the application anywhere.

Overall, nTask can help your team become more productive and value-creating in weeks or months, depending on your requirements. Let’s take a closer look at what this incredible software offers regarding essential features.

Outstanding nTask Features

• Many tools for team cooperation throughout the development process.
• Modules of project management for the smooth accomplishment of milestones.
• Timesheets, time tracking, and approval process control are available for management.
• You also have a risk matrix and pie charts to engage with.

How Can nTask Help You to Be Collaborative?

Regarding project management software, this program is ideal for freelancers, remote agencies, and small teams who depend on it for their companies to run.

Pricing: Free to $8 per month business subscription.

Instagantt

Instagantt may be the software of choice for you if you want a collaboration solution that enables your complete team to keep track of the progress of the project without having too many features confuse you.

To ensure that onboarding does not take too long, Instagantt is a Gantt chart solution that offers many functions without being overwhelmed with sophisticated functionality.

Outstanding Instagantt Features

• Boasts a timeline view option for the users.
• Offers milestone tracking.
• It has several templates on offer.
• It enables alerts and notifications to keep the user notified.

How Can Instagantt Help You to Be Collaborative?

Keep track of your work using tools like version tracking and timelines. You can add a client to the chart with read-only privileges so that no one is afraid of accidentally modifying anything.

Pricing: Free to $5 per month.

7 Best Online Collaboration Tools for Students

In this section, we will be discussing the best tools that will help the students to collaborate online:

Around

If your team is constantly switching between several applications in meetings, Around is a great solution. Workspaces are represented by the interface rather than the one conference table.

Meetings can be organized in advance, or breakout “rooms” can be set up to allow users to collaborate with others as they work. Auto-zooming in on your face and shoulders and cropping the majority of the backdrop are two features of Around’s AI-based camera framing that reduces unnecessary space.

Outstanding Features of Around

• You can see each other in “bubbles” that float over your other windows.
• Meetings can be started with a single click.
• Meeting notes can also be sent automatically.
• One of the most well-known faces of conference calls.

How Can Around Collaboration Tool Help You?

No matter what you’re working on, you can start meetings with just the press of a button. You also can automatically transmit meeting notes to everyone, allowing them to catch up without going through their email.

Pricing: Free to Use.

Trello

Using Trello, you can replace your workplace whiteboard and all those Excel files with one simple application. This strategy is transformed into a collection of digital cards using Trello.

Kanban, created at a Toyota plant in the 1940s, is the system’s foundation. Kanban, a popular project management method, divides tasks into “To Do,” “Doing,” and “Done” categories, just like Trello does it.

Outstanding Features of Trello

• Each card might represent a single project.
• Lists and ongoing discussions are all excellent additions to a project management toolbox.
• Assignments can also be sent, and chores and reminders can be automated.
• Slack and Google Drive are other technologies that can be integrated with Trello.

How Can Trello Help You?

Trello converts this strategy into a collection of digital prompt cards. Each card might represent a different project. It can be filled with relevant sub-projects or deliverables, checklists, and continuing communication.

Pricing: Free to $17.50 per month.

Tips: If you are using Trello, you may also be interested in some top Trello alternatives for your productivity.

Notion

You have heard that long-running television series have something called a “bible.” These tangible reference guides often contain the program’s history and creative procedures, worn down and dirty with the fingerprints of previous and current contributors.

Notion serves as a private and encrypted online wiki and is essentially your company’s digital bible. It replaces the shared understanding from working in the same physical location for remote teams.

Outstanding Features of Notion

• Notion pages are built on a foundation of blocks.
• In Notion, you can save and display bookmarks.
• Notion allows you to customize fields easily.
• Notion allows you to integrate with Slack for collaboration.

How Can Notion Help You?

It is a location where procedure, process, standards, and branding can be recorded and referred to, keeping everyone on the same page.

Pricing: Free to $5 per month.

Slack

Slack does allow for the exchange of messages, files, and emojis. There are a variety of other applications you can use it for as well. Slack shines asynchronously and when you’re all working together in real-time.

It’s like having a virtual office where you know when your colleagues are offline, in a meeting, too busy to respond, or eating a snack while waiting for an update.

Outstanding Features of Slack

• Saves time that would otherwise be spent trying to track down individuals or finding solutions.
• Many additional remote team tools work well with Slack.
• You can talk about what additional tools the team should utilize for collaboration.
• You can also use emoticons with other users while chatting.

How Can Slack Help You?

When it’s time to collaborate, Slack enables notification preferences, status updates, and many rich profiles to help the users.

Pricing: Free to $12 per month.

Basecamp

Think of Basecamp as an asynchronous communication center for distributed teams. You can build complex project postings, connect to critical corporate documents, and assign tasks to various teams or people.

When everyone is working remotely, it might be difficult to monitor progress and see how individuals are doing, but Basecamp makes it easier to stay on track with all that needs to be done.

Outstanding Features of Basecamp

• Many distinct projects are going on at any one time.
• Everything linked to a task is included in a project.
• Automated reminders can also be set up for your whole team.
• This software is great for kicking up conversations inside your company’s social media networks.

How Can Basecamp Collaboration Tool Help You?

Each job is organized into its project, and inside each project is stored all of the information pertinent to that task, including who is working on it, every conversation you’ve had about it, every file submitted, and every forthcoming deadline.

Pricing: Free to $99 per month for Business.

Timely

Time tracking is critical for businesses and many distributed teams. It is also indispensable for ensuring everyone is on the same page about their tasks and responsibilities.

Timely can cut the amount of time reported by 75 percent and offer remote employees a comprehensive and objective perspective of their day due to the software’s ability to capture everything they work on automatically.

Outstanding Features of Timely

• Management of team capacity via project planning and individual timetables.
• As a bonus, it keeps the team’s efforts on display.
• It speeds up the status of a project without interfering with one another.
• Having a good work-life balance is critical for everyone’s well-being.

How Can Timely Collaboration Tool Help You?

Fortunately, Timely can minimize time reporting by 75% and offer remote employees a thorough, objective perspective of their day by continuously documenting everything you work on.

Pricing: Free to $25 per month.

Airtable

Airtable is a tool that can be fully customized, making it ideal for use by detail-oriented, distributed teams who value their ability to maintain organization while working together.

Memory uses this tool, which is excellent for organizing and indexing jobs, to gather feature pitches for our products and then rank them in order of importance.

Outstanding Features of Airtable

• Airtable, a spreadsheet and database hybrid, can help you keep track of your projects.
• Editorial calendars and project management can be planned.
• Instantly synchronized across all platforms.
• There has never been a better way to collaborate, save, and organize your data.

How Can Airtable Collaboration Tool Help You?

Assigning project tasks depending on urgency can be done using the built-in dashboard. You can see project statuses, create personal views, tag and assign tasks to others, and post comments from any location at any time.

Pricing: Free to $10 per month.

Related Questions About Collaborative Works

How can online collaboration tools lead to productive teamwork?

Using online collaboration, organizations can ensure that all members of a project’s team can communicate effectively at all times. When teams collaborate online, there are additional opportunities for communication. Keeping a project on track is easier with the help of virtual chat rooms, video conferencing, and online meetings.

What is the most common collaborative tool?

Among the most commonly used collaborative tools, Slack, Timely, Meetgeek, and ProofHub are worthy of mention. This software ensures time minimization, saves time, and allows room for more creativity.

Final Words

To get by with just email, the occasional to-do list, and video conferencing is no longer an ‘enough’ option. Working together with other people is advantageous not only for any company or a student who’s working online and also for the workers individually.

Tools for collaboration give your team more room to develop and encourage creative problem-solving, both of which can spark new ideas for the workplace.