Microsoft PowerPoint is a powerful presentation software that allows users to create and share visual presentations. With the rise of remote work and online meetings, sharing a PowerPoint on Zoom has become essential for effective communication and collaboration. By sharing a PowerPoint on Zoom, you can easily present information, share ideas, and keep your audience engaged.

Share PowerPoint on Zoom

Whether leading a meeting, teaching a class, or giving a presentation, sharing a PowerPoint on Zoom can help you communicate more effectively and achieve your goals. However, it is not common for people to know How to Share PowerPoint on Zoom; if you’re one of those, don’t worry. In this article, you’ll easily explore the finest ways to add PowerPoint to your Zoom meeting. Let’s get started!

Also read: How to Hide Notes in PowerPoint While Presenting? >

How to Share PowerPoint on Zoom?

Wondering how to share PowerPoint on Zoom? This section has your answer! Recently, more and more people are shifting towards the online system based on video conferences and webinars through apps like Zoom. In those meetings, a PowerPoint presentation helps people to understand what’s going on. However, people who’ve worked in offices throughout their professional life are unaware of how to share PowerPoint on Zoom. To help them understand, we’ve listed the finest options below:

Share PowerPoint Presentation on Zoom but Still See Notes

Using this method for sharing PowerPoint on Zoom allows you to share the PowerPoint while your attendees can also see your notes. It helps the viewers grab the perfect understanding of what you’re trying to present to them. Furthermore, you can use annotate tools – Annotate feature to add notes or comments on the slide while sharing it, which helps emphasize important points or provide additional information without disrupting the presentation flow.

Besides that, this method provides added flexibility, allowing you to make last-minute changes or adjustments to your presentation without sharing your notes with the audience. To understand how to share PowerPoint presentations on Zoom but still see notes, follow the steps below:

Step 1: Open Zoom on your device and open the meeting.

Step 2: Now, open your PowerPoint presentation. In your Zoom meeting window, click on Share Screen at the bottom menu.

Step 3: Click the Advanced option, and you will get four options. Click on Portion of Screen and then click the Share button at the bottom left. The portion of Screen option allows you to resize and move around the presentation screen by simply clicking on it.

Click on Share in the Advanced Option

Click on Share in the Advanced Option

Step 4: on your Windows presentation, click on the Slide Show tab and select the box next to Use Presenter View, which will help you present with the notes.

Share PowerPoint Presentation on Zoom but Still See Notes

Share PowerPoint Presentation on Zoom but Still See Notes

Share PowerPoint on Zoom without Showing Notes to Viewers

The Share Screen feature in Zoom meetings provides another way to share a PowerPoint on Zoom that does not display your notes to viewers. This allows you to share a specific window with your audience, such as your PowerPoint presentation, without showing any other open windows or applications on your device. This can be useful if you want to keep your notes private or if you prefer to use a separate device for notes.

Furthermore, you can also use the Share Computer Sound option; this way, the presentation’s audio and video will be shared with the audience. You can share PowerPoint presentations on Zoom without showing notes to viewers by following the steps below:

Step 1: Open the PowerPoint presentation and go to the Slide Show tab from the menu. Click on Set up Slide Show. You can present in the full-screen, window, or multiple monitor setups there. Select the options according to your preferences and click on OK.

Click OK When Setting Up the Slide Show

Click OK When Setting Up the Slide Show

Step 2: After setting up your slideshow, open the Zoom app and join the meeting. Ensure that you can present in the Zoom meeting.

Step 3: In the Zoom meeting, click the Share Screen button from the bottom. Select your presentation screen in the menu that appears. After selecting, click Share at the bottom left.

Click on Share Screen

Click on Share Screen

Step 4: Your PowerPoint presentation will begin in the meeting. Now, go to your PowerPoint and click Begin Slide Show button, and your slideshow will begin. At the top, you will get the screen-sharing option. Once done with the presentation, click on Stop Sharing to stop the presentation.

Share PowerPoint Notes While Presenting with Two Monitor on Zoom

Using two monitors to share a PowerPoint presentation on Zoom is an effective way to share your notes while presenting. It allows you to keep your notes on one monitor and your PowerPoint presentation on the other and share your presentation monitor through Zoom. This way, you can refer to your notes with the audience seeing them, making it easier to stay on track and help them understand your presentation.

Moreover, it allows you to use computer sound to share the audio-visual representation of what you’re presenting with the audience. This method is particularly useful for presentations that require a lot of notes or detailed explanations, as it allows you to present smoothly and efficiently. To share PowerPoint notes while presenting with two monitors on Zoom, follow these steps:

Step 1: Launch Microsoft PowerPoint and open the presentation slides. Select the Slide Show tab from the above menu and click the Set up Slide Show option. Select the Presented by a speaker (full screen) option in the menu and click OK.

Click on OK

Click on OK

Step 2: In the slide show tab of your PowerPoint, fill the checkbox next to the Use Presenter View option. Next, click the drop-down next to Monitor and select the monitor for presentation.

Select Monitor

Select Monitor

Step 3: Now, open the Zoom meeting and click on the Share Screen option. In the Share Screen menu, select the PowerPoint Slide Show window and click Share.

Select Presentation Slide Show Window

Select Presentation Slide Show Window

Step 4: Now, your PowerPoint presentation will start in the Zoom meeting with two monitors. One is sharing the PowerPoint screen, and the other will display the notes. When you’re ready to return to your Zoom meeting after a slide show, click the End Slide Show button at the top of the page.

Why Can’t I Share PowerPoint in Zoom?

The main reason could be that you do not have the necessary permissions to share your screen in the Zoom meeting. Make sure that you are the host or a co-host of the meeting and that screen sharing is enabled in the meeting settings. Also, ensure that you have the latest version of Zoom installed; if not, update it.

Also, you may be using a different version of PowerPoint than the one supported by Zoom. Zoom only supports PowerPoint for Windows and PowerPoint for Mac, so it may not be compatible if you use a different version such as PowerPoint for the web. Moreover, you may not have the necessary add-ins or plugins installed on your computer. Make sure that you have the Zoom PowerPoint add-in installed, which can be found on the Zoom website.

How to Record and Share PowerPoint Presentation on Zoom

Sharing a PowerPoint presentation on Zoom is a good way to let more audience engage in your Zoom meetings, especially when you are working remotely. You can easily record it while recording on Zoom meeting as long as you choose the right screen and webcam recording tool.

With Gemoo Recorder, you can easily record and share your PowerPoint slides with or without showing face on Zoom. If you are working on a virtual meeting or presentation now, give it a try and see how it enhances your communication with your audience.

Get It Free

Step 1. Launch Gemoo Recorder and click on the Screen Only if you only want to demonstrate your screen during recording.

Screen Recorders for Teachers - Gemoo Recorder

Screen Recorders for Teachers – Gemoo Recorder

Step 2. Open Zoom and PowerPoint and start a meeting. When you’re prepared, click on the Start Recording button to continue. After 3 seconds, the recording will begin. You can pause, add different annotations and stop the your recording anytime via the left tool bar.

Zoom Meeting Recording via Gemoo Recorder

Zoom Meeting Recording via Gemoo Recorder

Step 3. When you finish recording, you can click on the left Red Stop button or choose the Finish Recording option.

Finish Recording

Finish Recording

After recording, it will uploaded to the cloud automatically and you can share your content via copying and pasting the link.

Faqs about Sharing PowerPoint on Zoom

How long can a PowerPoint presentation in a Zoom meeting be?

The length of a PowerPoint presentation in a Zoom meeting is not strictly limited by Zoom but rather by the host’s preferences and the audience’s attention span. A general rule of thumb is to keep presentations under an hour, which can vary depending on the content and the audience. It’s always good to keep the audience engaged and avoid overwhelming them with too much information in one sitting.

Do PowerPoint animations work in Zoom?

PowerPoint animations do work in Zoom, but the performance may vary depending on the animation type, the complexity of the animation, and the devices and internet connection being used. Simple animations such as slide transitions and bullet point animations should work smoothly in Zoom. More complex animations, such as embedded videos or animations with a lot of movement, may not perform as well, especially if the presenter or the audience members have a weak internet connection.

How do you video record yourself presenting a PowerPoint on Zoom?

To record yourself presenting a PowerPoint on Zoom, follow these steps:

Step 1: Start or join a Zoom meeting. Share your screen by clicking on the Share Screen button at the bottom of the Zoom meeting window.

Step 2: Select the PowerPoint window you want to share.

Step 3: Click on the Record button at the bottom of the Zoom window.

Step 4: Start your presentation. When you’re finished with the presentation, click the Stop button to stop the recording.

Final Thought

During this age of the internet, people prefer online work and education instead of a traditional office or school-based work. This has led to the popularity of online meetings application, such as Zoom. However, one common issue is people are unaware of How to Share PowerPoint, which we hope this article has solved. Moreover, you can share the notes with PowerPoint in Zoom meetings using the discussed methods. Also, please share it with others and leave a comment with any questions or additional tips you may have.


The Gemoo Team is committed to building products that help people effectively communicate and collaborate.