Top 10 Meeting Scheduler Apps 2022
Meeting Scheduler Apps
Arranging meetings and business appointments may seem like a tough task. You may save time and prevent repeated appointments by using meeting scheduling software. You may choose from various scheduling software Alternatives, from email to desktop and mobile devices.
A growing number of these applications even include artificial intelligence (AI) technology like smart assistants, while many more provide extensive integration capabilities with other productivity tools.
Because of this, selecting the best software for your professional and personal requirements might be difficult. Here are the best ten applications to help you make that decision.
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What is Meeting Scheduler Apps?
Meeting scheduler apps often allow you to link your calendar, automatically determine when you are busy and free, and let other people select the time in your schedule that works best for them. You may be thinking about Calendly or Google calendar; in that case, you’d be correct. We are referring to apps that fall under this category here.
Apps that schedule meetings make the procedure considerably simpler and more convenient. Your visitors may easily arrange a meeting in a vacant time slot with only a few clicks, and everything is taken care of! No more going back and forth on this. The whole process of booking meetings is automated, and it is synchronized with your calendar. Most importantly, you know that your appointments will not conflict with anything else on your plan.
Top 10 Meeting Scheduler Apps
1. Calendly
Price:
- Free trial
- Paid plans: $8 per month
User Reviews and Ratings:
Calendly is the ideal solution when it comes to scheduling applications and has a long history of delivering solutions to entrepreneurs all around the globe. The free plan comes with a comprehensive collection of features, one of which is the availability of a website and mobile applications for iOS and Android. Additionally, it enables the creation of an endless number of one-on-one events. Even though there is an automated event notification system, the only way to get SMS alerts is if you pay for the premium service.
Calendly works well for scheduling meetings with individuals or team members within an organization; however, due to its ability to create custom events and outgoing links, it is ideally suited for connecting with clients, customers, and colleagues outside the organization.
You will need to subscribe to a paid plan to get the most out of Calendly’s extensive integration options, which include Salesforce, HubSpot, Zoom, GoToMeeting, and Zapier. However, Calendly has a wide range of integration options available. If you want to improve your workflow, even more, you may combine Calendly with Slack and Intercom.
Meeting Scheduler App – Calendly
Pros
- Email-booked appointments
- User-friendly
- Creates surveys
- Email layouts
Cons
- No email reminders with the Free plan
What User Says:
“Calendly is the best software for managing and scheduling meetings on the go. It has a nice and clean interface which one can learn to use after playing around a bit. It comes with a get started pop-up to help the new users set and schedule a sample meeting. It lets the users choose the medium of the meeting along with the date and time.” – A user from G2
“Calendly has been a great support in reducing the hassle of scheduling meetings over calls and repeated emails. A user using the free version can satisfactorily schedule meetings with an ease and take advantage of the software. I haven’t found a single thing to dislike about Calendly till now.” – A user from G2
2. Google Calendar
Price:
- Free trial
- Individuals plan: $10 per month
User Reviews and Ratings:
You can use Google Calendar to book meetings if you have a Google account. Creating an event is as simple as adding people and clicking Find a time. Each person’s calendar will be shown side-by-side, along with proposed times, and you’ll be able to see how many individuals in the group can fit into each time slot. If you’re looking to organize meetings with individuals in your company, this is the only option you’ll need.
As far as scheduling tools go, Google has lately improved its offering. The new Google Workspace Individual plan includes a sophisticated appointment scheduling tool, which begins at $10 a month. This allows anybody with an email address to schedule an appointment with you directly in your Google Calendar without needing third-party apps or services.
In addition to the fact that Google already owns all of your contacts and other essential information, there is no additional security risk from using Google Calendar. The greatest part is that you won’t have to download anything new—Google Calendar is already installed.
Meeting Scheduler App – Google Calendar
Pros
- Full GSuite integration
- Share features
- Multiple calendars
- Flexible schedules
Cons
- No Windows desktop app
What User Says:
“Largely I enjoy this app. The ability to sync schedules with my family has been a lifesaver. However, it makes me absolutely crazy that I cannot change which calendar an event goes to within the app. So if I add an event in the app on my phone, it automatically goes to the “default” calendar which is essentially the calendar I last used on the desktop. I have to then go to my desktop version to get the event in the right place. This added step drives me crazy because sometimes I forget to change it on the desktop and then the event gets missed by my family.” – A user from App Store
3. CozyCal
Price:
- $20 per month
- $15 per year
User Reviews and Ratings:
- G2: 4.8/5 (3 reviews)
- Capterra: N/A
Through the use of a booking page, CozyCal makes the process of organizing meetings easy and streamlined. Guests can choose between the various scheduled meetings, select a day and time, and then make an appointment with you. Creating a booking page that has a straightforward setup procedure and a straightforward design will help save time.
You have the option of creating a single event, a folder that contains numerous events from which to pick, as well as a package that has both events and folders. The calendar page provides you with an agenda-like view that makes monitoring the events that have been reserved simply.
Other common connectors include Zoom, Stripe, Google Analytics, and Zapier. CozyCal allows you to share the URL of the booking page or embed it into your website. It can also sync with your Google Calendar, Outlook Calendar, and iCal.
CozyCal also enables you to simply manage your team members, assign them to various events, and link their calendars so that they may begin meeting with others. If team collaboration is a top concern for you, CozyCal is a great option.
Meeting Scheduler App – CozyCal
Pros
- Set up event hosts
- Choose whether visitors may choose a host or are assigned one.
- Set the number of visitors per time slot.
- Customize confirmation page
Cons
- Expensive compared to the rest
What User Says:
“The user end of CozyCal is very simple. I have never had trouble with a person using my CozyCal link to schedule time! The CozyCal setup isn’t really intuitive. The settings can be a little obtuse at times, but stick with it. Once you learn where things are, the value unlocked is very much there!” – A user from G2
“It’s easy for people to schedule and you can have different booking links and different options for questions for someone to fill out to book time. Wish I had the ability to see who was also added to the calendar invite.” – A user from G2
4. CalendarHero
Price:
- Free trial
- $8 per month
User Reviews and Ratings:
CalendarHero (previously called Zoom.ai) helps you create multiple meeting kinds and exchange links to plan meetings. You can manually set your availability or integrate it with your calendar to automatically understand when you have free time.
The program also has many tools that allow you to personalize your event, such as adding specifics about the venue (if you’re meeting in a real place) or video conferencing (if you’re meeting online). Suppose you log in to your CalendarHero account using a single sign-on service from Google or Microsoft. In that case, the service can automatically establish video chat meetings without requiring any further configuration on your part.
Suppose you subscribe to one of CalendarHero’s premium plans, which start at $8 per month. In that case, you will be able to get extra features such as the capability to collect money for your events and more than two meeting reminders per month, among other things.
Meeting Scheduler App – CalendarHero
Pros
- User-friendly interface
- AI automated
- efficient
- Multi-meeting calendar
Cons
- Limited features in the basic plan
What User Says:
“The two things I like best about CalendarHero are 1) The ability to refer appointment seekers to my virtual calendar assistant, Alex and, 2) The ability to simply provide a link that I’ve pre-defined with a specific meeting category (i.e. Discovery, or One-to-One) and a specific duration. Your assistant’s name can be whatever you like and the appointment communications are simple and sound natural.” – A user from G2
“The elegance of having specific meeting categories and meeting durations requires a bit of setup. It’s hard, but it does take a little thought to get it right. This configuration process could be a bit simpler.” – A user from G2
5. ScheduleOnce
Price:
- Free trial
- Paid plan: $9 per month per user
User Reviews and Ratings:
OnceHub’s ScheduleOnce allows you to establish numerous meeting kinds, including the predefined 15-60-minute meeting types, and then share only one link with visitors so that they may arrange a meeting with you. After that, anybody may arrange an appointment by selecting a day and a time window available on your calendar.
ScheduleOnce is a meeting scheduler that provides a wide variety of cutting-edge capabilities. It caters to those enthusiastic about integrating as many different services and applications as possible.
Using ScheduleOnce, you can quickly add booking pages to your website, allowing your customers to choose the dates that work best for them.
In addition, calendar invitations are sent out automatically and contain encrypted video links whenever required. This may include everything from Zoom to Webex, Microsoft Teams, Google Meet, and many other platforms.
Additionally, the system connects flawlessly with many other applications and internet services. Therefore, you will have an easy time connecting with whatever it is that you need.
Meeting Scheduler App – ScheduleOnce
Pros
- Innovative
- Free plan
- Extensive integration
- Connects to other softwares
Cons
- Slightly expensive
What User Says:
“ScheduleOnce is super easy to use and set up. And I really like how it automatically resizes to different screens and browsers without cutting off the buttons the user needs to navigate the scheduler and complete the booking. I also like how you can integrate multiple calendars.” – A user from G2
“The first time you log into ScheduleOnce you’re redirected to the OnceHub portal. So for a split second, I thought I was in the wrong place. Also, the first couple of times setting up a calendar, I needed to get used to the naming conventions they use.” – A user from G2
6. Rallly
Price: Free
User Reviews and Ratings:
- G2: 3.6/5 (9 reviews)
- Capterra: N/A
- Getapp: 4.4/5 (32 reviews)
Rallly is an excellent choice as a starting point for your search for the most effective applications for scheduling meetings. To begin, there is no cost associated with using Rally. Simply create an event, and then share the page with your loved ones and other people you know who may be interested in participating.
An instrument with a single purpose and does that purpose well has an air of understated sophistication. With Rallly, everyone, including the person who created the poll, can enter their responses fully anonymously. There is no need to establish accounts, and the only person who is required to enter an email address is the organizer. According to the website, your data will “never be utilized for any commercial objectives,” and because the project’s source code is open source, you will be able to review it.
You next ask individuals to answer your poll by adding their email addresses or by giving them a link, and you offer a few recommendations for when you’d like to meet. When you make a poll, a discussion box will display below it where anybody may post their thoughts.
Meeting Scheduler App – Rallly
Pros
- Free system
- Simple design
- Easy to use
- Schedule meetings with friends and family
Cons
- Lacks access control
What User Says:
“A great way to keep track of the progress of your physical and mental health. There will be tips and tricks on the platform to help you live better life and you can subscribe to whichever page that relates to your interest.” – A user from G2
“The loading time can be long or when there are a lot of people using the site it could also slow down the loading time.” – A user from G2
7. When2Meet
Price: Free to use
User Reviews and Ratings:
- G2: N/A
- Capterra: N/A
- Koalendar: 4.9/5 (579 reviews)
When2meet is the perfect internet choice for planning a meet-up without sharing personal information. This tool enables you to create an event anonymously, specify dates and hours, and share the URL.
When someone clicks the link, they’ll be sent to the event page, where they may input their name (or any name) and indicate their availability. Hovering over a time slot shows who’s available.
This anonymity means there’s no way to verify who replies. If you’re preparing with trusted pals, that’s acceptable. Users may provide a password and name to Alter their replies afterward.
Meeting Scheduler App – When2Meet
Pros
- Events Are Easy to Share
- 15-Minute Intervals
- Multi recording
- Desktop app
Cons
- Time Zone Confusion
What User Says:
“The primary perk of When2meet is not having to relearn new scheduling software. It’ll take you longer to scan your weekly calendar and determine when you can meet than it will to create the event in the app.” – A user from Bloom
8. Arrangr
Price:
- Free trial
- Paid plan: $4 per month for group meetings
User Reviews and Ratings:
Arrangr has a unique mode for guests that can help people feel more comfortable. Visiting Arranger’s website and clicking the “Start Now (Free)” button will prompt the service to ask whether you’d want to use it as a guest for free. Following a wizard, you’ll be guided through the whole process of planning your event, including who you want to invite, what time slots are available, and where it will take place (online or in person).
It’s not the most discreet online scheduling tool, but it has many tools that allow you to tailor every aspect of your appointments. This service’s free tier includes unlimited 1:1 sessions, unlimited group meetings (up to 15 participants), and a single booking page.
Additional booking pages and group meeting participants may be added to paid tiers, which start at $4 per month. That, along with Arranger’s guest mode, makes it one of the most welcoming services for beginning users who wish to ease into using a meeting planner.
Connecting Arrangr to Zapier allows you to take action when you create an event, get an invitation, or receive an RSVP to your event.
Meeting Scheduler App – Arrangr
Pros
- Easy to use
- Guest mode
- Affordable
- Location suggestions
Cons
- No mobile app
What User Says:
“Only been using this integration for a small amount of time, but have been using Arrangr for a while and love it!” – A user from Producthunt
“While I use this for meet-ups outside of the office, I’d like to start using it in my professional setting as well.” – A user from Producthunt
9. HubSpot Meeting Scheduler
Price:
- Free trial
- Paid plan: $45 per month
User Reviews and Ratings:
- G2: 4.4/5 (8500 reviews)
- Capterra: N/A
Hubspot is a massive system with many features aimed at all types of business professionals. In addition to CRM, email marketing, and ticketing, Hubspot Meetings is one of the free products included in the Sales package.
Your Google or Office 365 calendars are synced with the app, and you may allow your customers or prospects to arrange a meeting from your available time slots.
Remember, though, that this bundle is geared for marketing executives. There is also live chat, lead scoring, email tracking, and sequencing. Regarding scheduling meetings, Hubspot Meetings could be the answer if you work in marketing.
Meeting Scheduler App – Hubspot
Pros
- Extensive features
- Free plan
- Synched with google calendar
- CRM
Cons
- Higher plans are costly
What User Says:
“HubSpot Marketing hub has allowed me to organize my campaigns so that I can reach my clients and prospects in an organized, personalized and differential way. I can generate emails quickly thanks to the ease of organizing content through drag & drop. The available templates are highly customizable and dedicated to each of my business objectives.” – A user from G2
“At the moment I would not have a precise complaint about the tool. The only drawback I find is that the custom Call to actions created sometimes do not appear in the best resolution or quality, however, it is not something that happens recurrently.” – A user from G2
10. YouCanBook.me
Price:
- Forever free plan
- Paid plan: $10 per month
User Reviews and Ratings:
- G2: 4.7/5 (1811 reviews)
- Capterra: N/A
YouCanBook.me focuses first on involving your team in the meeting and then enables you to tailor the meeting features to suit your needs.
If you want your visitors to be able to book various meetings under the same booking page, YouCanBook.me allows you to do so. Assign each team member a specific job on the booking page, and decide whether or not visitors may select a team member or are automatically allocated to a team member randomly.
The scheduling page live preview on the side lets you see how your visitors will experience your scheduling page when booking and make modifications in accordance with this.
Use Zoom and Google Meet connectors to have virtual meetings with your guests, integrate your Google Calendar and Outlook Calendar to prevent scheduling conflicts, and use Zapier to automate meetings with other applications.
Meeting Scheduler App – YouCanBook.me
Pros
- Repeat or customize availability
- Choose whether visitors may choose a teammate or are allocated one.
- Minimum and maximum reservations per slot
- Multiple bookings
Cons
- The free version has no advanced features
What User Says:
“Where do I start?! The set up process is a breeze, and offers many ways to customize your bookings. I love the integration with Google Calendar, it even greys out time slots on my calendar for events not booked through their system. I also like that you can customize the booking creation with different fields and it adds these notes to your calendar as well. It is definitely a life saver during this busy season!” – A user from G2
“To be able to place the location for meetings when they book it. Because I have multiple offices, it will be really nice to place the location of where I will be so that they would not have to ask me which office will I be in.” – A user from G2
Frequently Asked Questions
Why is Calendly the best scheduler app?
Calendly is an easy online scheduler. Once you’ve set up your calendar rules and shared the URL to your scheduling page, customers may begin booking appointments. Calendly is a time saver like no other. Calendly has already paid for itself after the first few reservations for the price of a few hours of a VA. It’s simple for the customer to use as well, it’s not crowded like some other scheduling software applications are, and having an APP is a smart piece of advice.
Does Gmail have a meeting scheduler?
Yes, it is correct. The Meetingbird Gmail Add-On makes it easier to plan meetings. You may put meeting hours right into an email to make it easier for your customers to arrange a meeting. Stop emailing back and forth to set up meetings and save yourself some time.
Does Microsoft have its meeting scheduler?
Microsoft Bookings is a small company appointment booking and scheduling application included in Office 365 for Business. It is possible to use the program on a computer, an iPhone, or an Android phone.
Final Words
So, there you have a list of the top business meeting scheduler apps. If you use the correct meeting scheduler, adding appointments to your calendar will be much easier and quicker. You can maintain a high level of efficiency by automating your scheduling procedures and even the things that come out of meetings. In this manner, not only will the scheduling process be simplified, but the procedure will immediately follow.
