Best Team Communication Apps

Best Team Communication Apps

Complex business tasks require contributions from multiple professionals to solve, and this is only possible if said professionals are proactively communicating and sharing ideas. This trend is obvious in many different business niches, and modern management is largely focused on providing good conditions for employees to collaborate more closely.

Of course, modern communication tools are much faster and more flexible compared to traditional means, which allows teams to accomplish more even if they are not physically located in the same place. Digital platforms enable instant communication that can include multimedia, which unlocks a whole new level of interesting possibilities.

With so many competing communication platforms to choose from, it can be difficult to identify the one that delivers the most value. This article will compare some of the most widely used communication apps for business and point out their strengths and weaknesses.

16 Best Apps for Group Communication (Free & Paid)

Google Meet

Google Meet

Google Meet

Due to its inclusion in the Google Workspace package, Meet is a well-known app that many teams use almost by default. It offers a solid range of communication tools, and allows users of any experience level to initiate or join conversations. While it may not be the fleshiest or the most hyped chat app, this is a well-rounded product that won’t let you down.

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Pricing: Free for anyone with a Gmail account, additional features available with a Workspace package

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Gemoo Recorder

Choose to record screen, webcam or audio

Record screen, webcam or audio

As a professional screen recording software, Gemoo Recorder can help your team achieve asynchronous communication. Whether it’s recording a video conference or recording a personal presentation, it does it all. Whether it’s recording the screen, webcam, microphone, or both, she can do it. What’s more, in order to make your video more attractive, Gemoo Recorder is also equipped with a wealth of editing tools and elements.

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Pricing: Free to use.

Mattermost

Mattermost Interface

Mattermost Interface

When it was first launched in 2016, this communication platform was used mostly by the software development community. Mattermost has since matured into a fully-fledged enterprise tool that can serve as the primary internal communication system in many different contexts. It creates benefits in every stage of the project, from informal brainstorming to final testing.

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Pricing: Starter pack is free, Professional plan costs $10 per month per user

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Troop Messenger

Troop Messenger Interface

Troop Messenger Interface

This professional chat app was designed for use in high-pressure environments and it comes with an array of time-saving features. Businesses use Troop Messenger as a secure channel for exchanging information, acquiring real-time insights, and checking the current status of tasks. It doesn’t take long to understand why this app is so highly valued by so many different companies.

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Pricing: Free trial is available, Premium costs $1, Enterprise plan costs just $5

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Zoho Cliq

Zoho Cliq Interface

Zoho Cliq Interface

Large teams looking for a robust and secure platform to conduct group communications should seriously consider Zoho Cliq. Not only this communication app is competitive against similar products, but its membership in the Zoho family adds extra value and boosts integration potential. When used correctly, this software can accelerate and filter the flow of information through the entire company.

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Pricing: Free version is available, Premium costs $1 per user per month

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Flock

Flock Overview

Flock Overview

Modern communications require a broad spectrum of media sharing and collaboration tools, which is why Flock has attracted so much attention lately. With a myriad useful features packaged in a very simple format, this app can fully meet the needs of variously sized organizations. It’s a rare communication tool that can realistically impact team productivity without costing too much.

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Pricing: Starter plan is free, Pro plan costs $4.50 per user per month

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Wire

Wire Overview

Wire Overview

This open-source application places an emphasis on data security and ownership, which is why it is recommended to all organizations that depend on confidentiality and privacy. It allows for a wide variety of deployment options, and can be used as on-premises software or cloud-based app. Perhaps this is not the most widely known communication app in the market, but it definitely deserves attention.

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Pricing: Free version is available, Enterprise package starts at $7.95

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RingCentral Video

RingCentral Video

RingCentral Video

Most businesses prefer to use a single solution for all internal and external communications, and RingCentral is a good candidate for this role. Several useful tools are included in the package, allowing the users to choose the most optimal medium for each conversation. Known for high level of technical quality and plentiful smart collaboration tools, this app might surprise you in several ways!

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Pricing: Free version is available, Basic plan costs $5 per user monthly, Pro plan is $10 per user/month

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Rocket.Chat

Rocket.Chat Overview

Rocket.Chat Overview

Organizations can greatly simplify their workflow with Rocket as their primary communication tool for all internal and external contacts. It includes plenty of tools that simplify remote work and collaboration, while data protection is taken very seriously. At the same time, this chat app is simple enough that it won’t require any employee training before its impact is fully felt.

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Pricing: Community version is free, Enterprise version costs $7 per user per month

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Convo

Convo Overview

Convo Overview

The main purpose of this app is to let teams work smarter and leverage access to key information in more efficient ways. It brings together an interesting collection of compatible business tools that can be very useful in many different situations. The benefits of its adoption can be immediately seen across the organization and are readily converted into more profitable business operations.

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Pricing: Starter plan is free, Premium plan costs $6.67 per user monthly

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Chanty

Chanty Interface

Chanty Interface

Due to excellent graphic interface and well organized system of menus, Chanty is typically embraced by teams very enthusiastically and with a short adjustment period. This software allows multiple communication methods and also includes key tools needed for collaborative work. It has the power to eliminate misunderstandings and unlock synergies within a team.

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Pricing: Forever free version is available, Business plan costs $3 per user monthly

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Spike

In terms of functions and usability, Spike can compete with much better known apps without giving any ground. Not only it has multimedia communication capacity, but it also breathes new life into the e-mail channel. Dynamic organizations that value innovation have plenty of incentives to adopt Spike and can expect a quick productivity boost.

Spike Interface

Spike Interface

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Pricing: Forever free version is offered, Pro plan costs $5 per user monthly, Business plan costs $10 per user

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ProofHub

ProofHub Interface

ProofHub Interface

After more than a decade in the market, this software has built a sterling reputation when it comes to practicality, security, and speed of communication. It was originally developed with agile methodology in mind, but can be used in other contexts. Examples of successful use of ProofHub can be found in all industries, even among companies with thousands of employees.

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Pricing: Essential package available at flat monthly price of $45, Ultimate Control package starts at $89 per month

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Confluence

Confluence Interface

Confluence Interface

Many organizations use Confluence to bring all communications to one place. This shared workspace enables teams to instantly exchange information in any format, and to benefit from the accumulated domain expertise. Knowledge integration and real time collaboration are taken very far with this software, fully utilizing the power of the cloud.

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Pricing: The cheapest plan costs $10 per month, All-in plan costs $30 monthly

Twist

Team Management Software - Twist

Twist Interface

With this smartly designed communication app, teams can use old channels like e-mail and chat far more productively. On top of standard conversational features, the app offers instant access to shared knowledge base as well as a range of tools for direct collaboration. Twist does a tremendous job of keeping the most important information visible, with a corresponding impact on efficiency.

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Pricing: Free trial is available, Full version costs $6 per month per user

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Thunderbird

Thunderbird Overview

Thunderbird Overview

Small companies that prefer to set up their own e-mail solution should take a good look at Thunderbird and all the benefits it can deliver. This is a software product released by Mozilla, and it has proven to be quite successful. While it’s narrowly focused on the e-mail channel, it still has more than enough unique qualities to warrant serious consideration.

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Pricing: free, open-source application

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Frequently Asked Questions about Communication Apps

What are 5 types of team communication?

There are many different classifications that could be used to explain business communications, but if we take the expressive method and responsiveness to be the main factors we can talk about the following five types – verbal communication, non-verbal cues, feedback/reaction, presentation, and open debate.

Why are communication apps so important?

In a fast-paced business environment, having accurate and up-to-date information often means the difference between success and failure. Communication apps allow for instant exchange of data, documents, and opinions with coleagues and clients, which can directly translate into higher efficiency.

Is it preferable for communication apps to include task management features?

There are two competing approaches here, and both have some advantages. At one hand, complete integration of all business functions with a broad software platform simplifies things and reduces the number of tools employees have to learn how to use. On the other hand, apps developed specifically as communication platforms may have some additional features or better user experience.

How much is a fair price for a good business communication app?

The correct answer depends on the size of your team and the type of business you conduct. For small companies, free communication apps could provide decent functionality. Paid apps typically offer differently priced packages or per user plans, allowing companies to be flexible with their expenses.

Final Words

A wide variety of communication platforms intended for business purposes are currently available, and new ones are being developed all the time. Because of this, businesses shouldn’t be content to use any communication app and shouldn’t be hesitant to switch to something better. Of course, it’s best to test an app during the free trial period and ensure that it indeed meets your expectations. If it doesn’t, you can always try another software product recommended in this article.

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