If you are making a presentation, one of your goals should be to ensure that your audience fully understands what you are saying. There is a possibility that adding text and photos may not be enough to improve your presentation. As a result, including a video is strongly advised. You may make your PowerPoint presentation more dynamic and interesting by using a video from YouTube. This is a terrific approach to get people interested in your words.

Embed YouTube video in PowerPoint

Embed YouTube video in PowerPoint

This may be a low bar to clear using PowerPoint. Still, if you can keep people watching and listening for longer, even taking useful notes from your videos, you’ll have a better chance of getting a positive outcome from your presentation. It is possible to do this task using any well-known office software for Windows, Linux, or Mac, or even online. By reading this article, you may understand why embedding a video into your slides is beneficial and how to do it on various platforms.

Can I Embed YouTube Video in PowerPoint?

Yes, you can embed a YouTube video in PowerPoint. Here’s how:

Step 1: Go to the slide where you want to insert the video. Navigate to the Insert tab. Click the Video button in the Media group.

Step 2: Click the Online Video option. In the Insert Video window, enter the YouTube video URL you want to insert. Click the Insert button.

Step 3: The video will be inserted into the slide and play when you click the play button.

You will need an active internet connection to play the video in the presentation. If you want to play the video offline, you can download it and insert it into your PowerPoint as a local video file.

How to Embed YouTube Video to PowerPoint?

Adding YouTube videos to your PowerPoint will help to enhance your video and make it more entertaining for users. Let’s look at 3 different ways to embed video into PowerPoint.

Embed YouTube Video to PowerPoint via Inserting Online Video

You can embed an internet video into a slide using PowerPoint for Microsoft 365, PowerPoint 2021, or PowerPoint 2019. You may need to record music from YouTube and embed it into your PowerPoint. Videos can be recorded directly from website, and it uses the site’s features for things like playing, pausing, and adjusting the volume.

Because the video is hosted on a website rather than being included in your presentation, you will need to ensure that you are connected to the internet for it to be able to play properly. Follow the steps below:

Step 1: Find the video you wish to watch in your web browser. Please make a copy of the website’s URL by selecting it in your browser’s Address bar.

Step 2: You should now return to PowerPoint and choose the slide that will serve as the location for the video.

Step 3: Choose Video > Online Video from the submenu that appears when you click the Insert tab on the ribbon.

Click the Insert Tab on the Ribbon

Click the Insert Tab on the Ribbon

Step 4: Paste the URL you copied in step 2 into the dialogue box labeled “Online Video.” Choose the Insert option.

Embed YouTube Video to PowerPoint via Embed Code

Follow the steps below to embed YouTube Video to Powerpoint using the embed code.

Step 1: Find the video you wish to embed on either YouTube or Vimeo and copy the URL. Click the Share button below the video frame, and then click the Embed button. (If you do not click the Embed button first, you will copy the incorrect code.)

Embed Video

Embed Video

Step 2: To copy the iFrame embed code, right-click on it and choose the Copy option. If the text you have highlighted and are copying starts with “http,” you should STOP. It is not the correct code to copy and paste. Go back to step 2 and click the Embed button.

Embed YouTube Video to PowerPoint via Embed Code

Embed YouTube Video to PowerPoint via Embed Code

Step 3: Select the slide in PowerPoint to which you want to add a video, and then click the Insert tab.

Step 4: Click the Video > Online Video button under the Insert tab > Copy the embed code, paste it into the box labeled From a Video Embed Code, and click the arrow.

Paste the Embed Code

Paste the Embed Code

Step 5: A video rectangle will be put on your slide, and you can resize and relocate it any way you see fit. Right-clicking the video rectangle in your slide, select Preview, and then clicking the Play button on the video will allow you to watch a preview of your video.

Embed YouTube Video to PowerPoint via Its Built-in Tool – Screen Recording

While the suggestions above assume that your audience has access to the internet, you may make your presentation accessible offline by utilizing PowerPoint’s in-built screencasting capability to record a video capture. PowerPoint 2013 and later include this feature. To screen-record a YouTube video, follow the steps below:

Step 1: Launch PowerPoint, open the desired slide, and choose Screen Recording from the Insert menu.

Click on Screen Recording in PowerPoint

Click on Screen Recording in PowerPoint

Step 2: Launch the video from YouTube and use the Select Area option from the menu bar to crop the current viewing area. A cursor with a crosshair shape will appear. You may record just a certain part of the screen by clicking and moving the recording window.

Click on Audio

Click on Audio

PowerPoint will capture your voice and mouse movements automatically. Remove the checkmarks from the Audio and Record Pointer boxes on the dock’s control panel to disable them.

Step 3: Set the Rec button. You may temporarily pause the recording by clicking Pause and permanently terminate it by clicking Stop.

Sep 4: Save your presentation as a video when you’re done with it. Select Save As from the file menu. Choosing this option will permanently add the recording to the current slide.

Bonus Tips-Embed YouTube Video Via Gemoo

Gemoo offers users a free, all-inclusive project management tool. With an intuitive interface, it has all the tools you need to organize, plan, screenshot, record video, and work on projects together. The most special function of Gemoo is that you can directly embed YouTube videos online to link so that you can permanently save your favorite Youtube videos, and also share the videos with your family and friends.

Let’s see how to embed YouTube videos with Gemoo.

Step 1: Create a Gemoo account and log in to Gemoo.

Click Create An Account Option

Click Create An Account Option

Step 2: Click the Create a video button.

Create a New Video

Create a New Video

Step 3: Copy and paste the URL from YouTube directly.

Copy and Paste URL

Copy and Paste the URL

Step 4: You will see the embedded video and give comments or share it with your friends.

Why Can I Not Embed a YouTube Video in PowerPoint?

There could be several reasons you cannot embed a YouTube video in PowerPoint. Here are a few possibilities:

  • The video is set to private or unavailable: YouTube videos that are set to private or unavailable cannot be embedded on other websites or in PowerPoint.
  • The video has been removed or deleted: If it has been removed or deleted from YouTube, it will not be possible to embed it.
  • You are using an older version of PowerPoint: Embedding YouTube videos in PowerPoint is only supported in PowerPoint 2010 and newer. If you are using an older version of PowerPoint, you will need to upgrade to a newer version or use a different method to insert the video into your presentation.
  • There is a problem with the video URL: If the video URL is incorrect or has been modified, it may not be possible to embed the video.

If none of these problems seem to be the cause, there may be a problem with your internet connection or the PowerPoint software itself. In this case, try restarting your computer and checking your internet connection.

Final Thought

In conclusion, embedding YouTube videos in PowerPoint is a simple and effective way to add interactive multimedia elements to your presentations. Following the steps outlined in this article, you can easily insert a YouTube video into a slide, customize its appearance, and troubleshoot any issues that may arise. With a little practice, you’ll be able to add dynamic, engaging content to your PowerPoint presentations in no time.


The Gemoo Team is committed to building products that help people effectively communicate and collaborate.