Corporate meetings can be quite formal and restricted affairs, where many participants are holding back their opinions and trying to avoid offending their bosses. While this is completely understandable, team leaders need to learn how to break the ice and make everyone more comfortable before serious business can be discussed.
Check-in questions are a great way to see where things stand and how team members feel about the current status of the project. This can improve team meeting management productivity. Such questions can fall into several categories, and the manager can choose the ones that best fit his style and the type of project that is currently underway. With just a few smartly formulated queries, it can be possible to set the meeting on the right course and ensure that it will be productive and lead to actionable conclusions.
Here are some examples of great check-in questions a manager can ask in a meeting to find out all important details about the tasks being completed, general mindset of the team, outstanding issues that are impeding progress, etc.
Organizations that hold daily check-in meetings to facilitate more effective collaboration within their project teams can greatly benefit from using the right software solution to assist in this regard. There are several excellent project management and team collaboration software products that deserve to be considered, and some of them can be used to prepare questions for check-in meetings, share them in advance, and conduct daily interactions remotely.
This convenient software is ideal for companies that like to maintain a dynamic atmosphere through frequent stand-up meetings. It doesn’t matter if team members are located far away from each other or even if they are online at the same time. Range allows team managers to stay flexible while still hitting all of their targets and keeping the team in great spirits.
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With a team collaboration software created purposely to simplify all kinds of professional meetings, smart managers can conjure a much higher productivity level. Fellow lets businesses handle all of their communications and interactions through a platform that contains a plethora of very practical tools. Regular use of this software helps to establish great team relations and build a culture of efficiency.
Pricing: Free for up to 10 people, Pro package is priced at $6 per month
While most enterprise software products prioritize company interests, this one puts the employee and his needs front and center. Any organization that adopts Motivosity can expect a more satisfied, more productive, and more loyal workforce. Even more importantly, employees mostly enjoy using this software so it won’t take long for its effects to be felt.
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Which types of check-in questions are suitable to use in a business meeting?
Depending on what response the meeting host wants to elicit from the participants, he could choose one of several types of check-in questions, including strategic questions, practical questions, emotional state inquries, inspirational challenges, hypotheticals, team cohesion tests, or many other types.
Should check-in questions be directed at specific employees or at everyone present in a meeting?
Both of those approaches could be fruitful, and they can be used in combination. An opening check-in question should probably be asked to the entire team and one or more volunteers could answer it. A follow-up question could then be directed towards a person that the manager might be concerned about or specifically wants to activate.
At which point during the meeting it makes the most sense to ask check-in questions?
Check-in questions are best suited for the beginning of the daily stand-up, or the intermezzos between two segments of a longer meeting. They shouldn’t be mixed with parts of the meeting that are dedicated to planning or discussing particular activities in order to keep a clear distinction between tone-setting questions and actionable items on the agenda.
Communication is a two-way street and managers who know how to ask the right questions are often rewarded with honest and productive answers. There are countless ways for team leaders to use check-in questions to steer meetings in a direction of their choice or address a latent issue that might be bubbling under the surface. Of course, practice makes perfect and those who continuously try to refine their ability to formulate relevant questions tend to get better over time. Using the right collaboration software can accelerate this process and help the team become more united quickly.