Coding isn’t the toughest part of software development; documentation sometimes is. Most people who call themselves “techies” in the software industry put off writing software documentation because they think it is difficult, time-consuming, unneeded, costly, or just dull. However, software documentation is an essential task in the software development lifecycle, and without it, it would be impossible to produce a fully functional and trustworthy program.

That’s where an online software documentation tool comes in. With Online Documentation Tools, you can document your software details with ease. To help you get the best tool for the job, we’ve reviewed some of the finest online software documentation tools in this article. Let’s dive into the details!

Best Online Documentation Tools

Best Online Documentation Tools

Also read: Open Source Knowledge Base Software >

What is Online Documentation Software?

The online documentation software is a guidebook that walks consumers through the product’s features and benefits. The user better appreciates the product’s full potential for benefit. You can add media such as screenshots, videos, and animated GIFs of the product to demonstrate how its features work. The amount and depth of available online documentation for software solutions vary widely from one product to the next. Some of its key features are:

List of 10 Best Online Documentation Tools

Looking for the best online software documentation tool? The following tools will be your best bet:

Document360

Easy search, a category administrator, tag managing, article templates, and more are all part of Document360’s comprehensive online documentation solution. Using the intuitive drag-and-drop interface, you can rearrange the parent and child categories. Not just that, it has a search engine driven by artificial intelligence (AI), private hosting, versioning, backup and restoration, and more. You really should try out the rich editor.

Document360 Interface

Document360 Interface

Key Features

Drawbacks: It’s quite pricey compared to other tools.

Pricing: Free to $199 per month

Customer Ratings

Confluence

Like other online documentation platforms, Confluence allows users to write and manage program documentation easily. Customers can benefit from a streamlined article-finding process thanks to the enhanced search functionality made available by this page tree. In addition, you may work with other teams within your organization to improve the quality and accuracy of the information they provide. Streamline corporate communication, protect content assets, and lock down access controls. Involved teams in writing and editing will appreciate accessing their shared accounts.

Open Source Knowledge Base - Confluence

Confluence Interface

Key Features

Drawbacks: Complicated to cluster tasks.

Pricing: Free to $5.75 per month

Customer Ratings

GitHub

The likelihood of you not knowing what GitHub is if you work in the software industry is exceedingly small. With over 28 million developers already using it, GitHub is the world’s largest online hub for sharing and reviewing code, organizing projects, and creating software. GitHub recognizes the importance of well-written documentation for every software project. You can easily build and manage comprehensive documentation with the wiki and page tools available on GitHub.

GitHub Overview

GitHub Overview

Key Features

Drawbacks: Complicated for a newbie to use.

Pricing: Free to use.

Customer Ratings

Documize

Documize allows organizations to turn their Word papers into a searchable knowledge base. Using the default template choices, you may copy and paste sections of text, which is great for building up your repository of useful information. Users may include various media in documents, including rich text, code snippets, markdown, Jira or Trello boards, and more. It improves teamwork and data discovery by using an existing documentation repository.

Open Source Knowledge Base - Documize

Documize Interface

Key Features

Drawbacks: No free trial is included.

Pricing: Free to $9 per year

Customer Ratings

Bit.ai

Bit.ai is a cutting-edge software documentation and knowledge management platform that centralizes and simplifies the administration of an organization’s collective know-how. Unlike static Word documents, Bit documents may be edited and annotated by several people simultaneously. It’s simple for your team to add code blocks or embed snippets of code from GitHub Gists and Pastebin straight into a Bit document, whether they’re writing software documentation, technical requirements sheets, training manuals, best practices, client support material, etc.

Technical Documentation Software - Bit.ai

Technical Documentation Software – Bit.ai

Key Features

Drawbacks: Complicated for a newbie to create a document.

Pricing: Free to $12 per month

Customer Ratings

Read the Docs

Read the Docs is a free, open-source technical documentation solution that lets you create and host help articles about your program. Indeed, the vendor promises to provide free documentation at no cost. Easily handle situations when you must work with several versions of the same document. Paying on a per-user basis is also unnecessary. Your software documentation may have as many users as you choose.

Read the Docs Interface

Read the Docs Interface

Key Features

Drawbacks: Free version includes ads.

Pricing: Free to $50 per month

Customer Ratings

MarkdownPad

MarkdownPad is a widely used markdown editor and documentation tool. In addition to software documentation, MarkdownPad can be used to compose articles and READMEs. Rapid HTML previews are a fast and easy way to see how your project will appear in HTML as you build it. Color schemes, fonts, sizes, and layouts are just some of the personalization possibilities available in MarkdownPad.

Alt: MarkdownPad Interface

Key Features

Drawbacks: It only works for Windows.

Pricing: Free to $14.95

Customer Ratings

Nuclino

To improve efficiency and communication within a team, Nuclino provides an intuitive and flexible real-time wiki. Knowledge can be recorded, shared, and located instantly, and team members’ edits and searches can be seen in real-time. Markdown is also fully supported out of the box. User changes are reflected in real-time, and each item of technical writing has a version history that can be seen at any time.

Nuclino Overview

Key Features

Drawbacks: Limited file storage

Pricing: Free to $6 per month

Customer Ratings

Slab

Slab is a platform for documenting and managing knowledge bases that can connect to other programs. This might be anything from a task list to a complex spreadsheet or presentation. Slab is a database system built specifically for 21st-century companies with sophisticated data needs. Businesses widely use slabs to disseminate internal and external documents and training resources.

Slab Interface

Slab Interface

Key Features

Drawbacks: Lack of custom domains.

Pricing: Free to $6.67 per month

Customer Ratings

Notion

Notion is a project management tool that includes a Team Wiki intended to serve as a centralized repository for team documentation. This includes anything from office work policies to corporate aims and objectives. Employee contact information, engineering practice documents, and a consolidated knowledge site for staff and customers might also be included. The tool integrates many standard work programs into one application, making it a one-stop shop for note-keeping, task, and project management.

Notion Interface

Notion Interface

Key Features

Drawbacks: It can be laggy at times.

Pricing: Free to $8 per month

Customer Ratings

Final Words

By creating comprehensive software documentation, you can guarantee that consumers can discover all the answers to their questions about your product in one location. They may also avoid visiting support teams, saving time and energy. Creating documentation from scratch may be a time-consuming and resource-intensive endeavor. Using Online Documentation Tools to produce client assistance materials would be ideal in this situation. And we hope you know the best online documentation tool after reading this article. Moreover, leave a comment if you’ve any questions regarding online software documentation.

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