For almost a decade, Confluence from Atlassian has been the go-to collaboration platform for PM experts. It’s a large-scale software program that lets groups maintain a shared, easily accessible repository for all their work. However, project managers’ and teams’ roles have evolved greatly.

Today’s businesses need a project collaboration software solution that provides more than the basics. This has led to businesses looking for the Confluence alternative. However, due to the wide range of collaboration tools available, finding a good one is relatively difficult. To help you, we’ve listed the finest Confluence alternatives and competitors. Let’s get going!

What is Confluence?

Atlassian’s Confluence is a wiki platform for internal communication and information sharing. Confluence is a tool you might use to boost productivity at your workplace. Internal wikis, corporate networks, collaboration software, and project management tools are some kinds of software combined to create Confluence.

Moreover, Confluence is a fusion of many distinct types of software. The ability of Confluence to be used for numerous purposes is at the heart of its benefits and drawbacks.

Why Do you Need a Confluence Alternative?

Confluence has been the best collaboration tool for over a decade. But as time is evolving, people have started looking for its alternatives because of its limitations, which include:

• Limited Customization: Confluence has limited customization options and can be challenging to adapt to specific needs and requirements.
• Collaboration Challenges: Collaboration can be difficult in Confluence, especially with remote teams and distributed workforces.
• User Experience: The user interface can be cluttered and challenging to navigate, leading to reduced productivity.
• Limited Integrations: Confluence has limited integration options, making integrating with other tools and systems challenging.
• Steep Cost: Confluence can be costly, especially for larger organizations that require multiple licenses.
• Lack of Advanced Features: Confluence lacks advanced features such as project management, task management, and time tracking.

List of 10 Confluence Alternatives

Looking for the best Confluence alternative? The following tools can help:

Toggl

Toggl is a time-tracking and project-management tool. It allows users to track their time on tasks and projects, monitor their productivity, and generate reports. The tool provides features such as a timer, manual time entry, task descriptions, tags, and client and project management. Toggl also offers integrations with tools such as Asana, Trello, Slack, and more.

Key features

• A timer function that allows you to start and stop tracking time for specific tasks or projects.
• The ability to generate detailed reports on time spent, project progress, and team productivity.
• A mobile app that allows you to track time on the go and access your data from anywhere.
• Customizable dashboards and views help you see data and insights in a way that makes sense.

Drawbacks

• Complicated to adjust time tracking.

Pricing: Free to $9 per month

Customer ratings:

• G2: 4.6/5 (1,514 Reviews)
• Capterra: 4.7/5 (2,136 Reviews)

Notion

Notion is a powerful productivity tool combining project management, note-taking, and knowledge management elements in a single platform. It provides users with a flexible and customizable workspace that can be adapted to fit their specific needs and workflows. Notion offers features such as note-taking, task management, databases, wikis, and more, all in one place.

Key features

• Important data for your business can be stored in a single location and formatted to suit your needs.
• You can organize your team’s work as you see fit by allocating tasks and setting up projects.
• You can save time and effort by creating templates for your most often-used database page types.
• Instead of starting from scratch, you may make up whole new pages in seconds.

Drawbacks

• The search feature is not up to the mark.

Pricing: Free to $8 per month

Customer ratings:

• G2: 4.6/5 (1,096 Reviews)
• Capterra: 4.7/5 (1,253 Reviews)

Nuclino

The Nuclino platform combines a wiki and an internal knowledge base that facilitates real-time collaboration between members of different teams. It is a contemporary and user-friendly alternative to Confluence due to its clean, distraction-free layout, straightforward navigation, and frictionless editing experience. Knowledge sharing, employee handbooks, onboarding and offboarding, sprint planning, process documentation, and many more use cases are all well-served by Nuclino.

Key features

• Collaboration on papers and the sharing of comments are simplified using this tool.
• You can plot your information on a mind map, a table, or a Kanban board.
• It requires no technical expertise to implement or utilize.
• There is no page loading, immediate search, real-time syncing, Markdown commands, or shortcuts.

Drawbacks

• Poor formatting options.

Pricing: Free to $5 per month

Customer ratings:

• G2: 4.7/5 (18 Reviews)
• Capterra: 4.7/5 (37 Reviews)

Proofhub

Proofhub is cutting-edge online project management software businesses of any size, distributed teams, and solo professionals can use. It can be used for big and small projects and with internal teams and external customers. The tool consolidates your teams and their respective projects into a single hub, making project administration easier. It’s an all-inclusive piece of corporate productivity software with quality tools for work management and team communication, which are essential for any company looking to expand.

Key features

• You save a lot of time by using its online proofreading tool to examine and share comments.
• It’s ideal for teams because of the Gantt charts and Kanban boards it provides.
• It has a built-in calendar that helps you and your colleagues coordinate schedules.
• It adds a unique flair to projects while being user-friendly.

Drawbacks

• Quite expensive

Pricing: Free to $45 per month

Customer ratings:

• G2: 4.5/5 (73 Reviews)
• Capterra: 4.5/5 (75 Reviews)

Asana

Asana is software for managing projects, processes, and tasks, and it works by classifying them into boards or groups. You may classify your boards into folders and divide them into parts, tasks, and columns. Tasks that need many hands can be shared across team members. Within Asana, you can duplicate the workflows and systems used by your team.

Key features

• The included board templates make it easy to set up various tasks swiftly.
• Permissions enable it to control which boards a certain user or set of users can see.
• You can start discussion threads on specific tasks and tag others to assign tasks.
• Keeping all your project-related chats and to-dos in one location is convenient.

Drawbacks

• Complicated user interface

Pricing: Free to $13.49 per month

Customer ratings:

• G2: 4.3/5 (9,179 Reviews)
• Capterra: 4.5/5 (11,909 Reviews)

Basecamp

Basecamp provides a wide variety of features similar to Confluence to aid remote teams in project management. These features are especially useful for digital marketing businesses and software development organizations. The ability to maintain tabs on a large number of tasks at once is a major benefit. Basecamp makes it simple to collaborate with customers by adding them to projects and giving them access to specific files.

Key features

• Separate areas for each project allow for communication, progress reporting, task management, and the storage of relevant information.
• It provides a comprehensive answer to the problem of project management, eliminating the need for other tools.
• It’s a useful tool for managing large-scale projects and dictating who has access to what files.
• It simplifies getting a major overview of the company’s various projects.

Drawbacks

• Complicated advanced features

Pricing: Free to $15 per month

Customer ratings:

• G2: 4.1/5 (5,174 Reviews)
• Capterra: 4.3/5 (14,101 Reviews)

SharePoint

SharePoint is a popular intranet platform with 190 million users across 200,000 enterprises. SharePoint is included at no additional cost in every Office 365 plan, making it an attractive choice for businesses using Microsoft software. You can easily maintain your work in sync since it works well with the rest of the Microsoft suite, especially OneDrive.

Key features

• Documents, information, news, and resources may all be sent between users.
• It’s easy to save, access, and retrieve files from your SharePoint storage.
• You can map your file structure with a hard disc.
• Each team in the company can have its website, complete with user profiles and authorization settings.

Drawbacks

• Limited features in the cloud version.

Pricing: Free to $8 per month

Customer ratings:

• G2: 4.4/5 (8,153 Reviews)
• Capterra: 4.3/5 (4,833 Reviews)

Slack

The basic version of Slack, a software program used for collaborative communication, is available at no cost. With Slack, your “workspace” can be divided into channels and threads, and you can tag certain members to notify them of a discussion. Slack’s threaded conversations, private messages, voice calls, and video calls make it a versatile tool for distributed teams.

Key features

• Offers real-time messaging and collaboration, allowing teams to communicate and work together in real time.
• Its workspaces and channels are customizable, allowing you to organize your work and communication in a way that suits their needs.
• Makes it easy to share and store files, with a convenient file-sharing feature that allows you to upload and share files within the platform.
• Integrates with a wide range of third-party apps and services, providing a seamless experience for users who rely on multiple tools to get work done.

Drawbacks

• The minimum storage feature keeps deleting your files.

Pricing: Free to $7.25 per month

Customer ratings:

• G2: 4.5/5 (30,922 Reviews)
• Capterra: 4.7/5 (22,825 Reviews)

Chanty

It’s crucial for teams always to know what’s happening with their projects, and Chanty makes that possible with its strong business chat and collaboration software. Chanty utilizes AI to provide top-notch audio and video conferencing between groups. It offers a wide variety of effective tools that improve efficiency in the workplace.

Key features

• It has a file-sharing and storage feature, making it easy for teams to share and access important files and documents.
• It comes with a search function that makes it easy for users to find and retrieve important messages and files.
• Supports both direct messaging and group conversations, giving teams the flexibility to communicate in the best way.
• Offers voice and video calls, allowing teams to have face-to-face conversations without leaving the platform.

Drawbacks

• Anyone can mute a participant.

Pricing: Free to $3 per month

Customer ratings:

• G2: 4.5/5 (32 Reviews)
• Capterra: 4.7/5 (33 Reviews)

BookStack

BookStack is an open-source platform for organizing and storing information in books, chapters, and pages. It records all changes made to pages, allowing users to revert to previous versions or compare their differences. Moreover, BookStack is a free, open-source alternative to Confluence that can be hosted locally.

Key features

• It allows administrators to set user roles and assign specific permissions, such as viewing, editing, or deleting content.
• Provides customization options for the appearance of books, chapters, and pages, including themes and custom styles.
• Supports Markdown syntax for formatting and styling page content, allowing for a simple and easy-to-use method for creating and editing content.
• It has options for controlling access to content, including password protection, private pages, and restricted access based on user roles.

Drawbacks

• Lacks collaboration feature.

Pricing: Free to use.

Customer ratings:

• G2: N/A
• Capterra: 5/5 (1 Review)

Frequently Asked Questions

1. What Microsoft app like Atlassian’s Confluence?

Microsoft 365 comes with SharePoint, which is quite similar to Confluence. It can be used as a Confluence alternative. It allows for easy collaboration between the teams.

2. Does Google offer a Confluence alternative?

Yes, Google has its Confluence alternative called Google Workspace (previously known as G Suite). Google Workspace provides similar collaboration and documentation features as Confluence.

Final Words

Confluence is used by businesses of all sizes, from small startups to large enterprises. With its growing popularity, many alternatives and competitors to Confluence offer similar and even better features and capabilities. We hope you’ve found the best Confluence Alternative after reading this article. Moreover, if you’ve any thoughts or suggestions, feel free to share them in the comment section.