The globe is evolving, and so is everything in it.
How does it feel extracting the texts in an image file or scanned document without having to go through the stress of retyping?
Well, that’s only possible when you have OCR-compatible software at your fingertip. OCR-compatible software are programs capable of scanning, reading, and extracting the written content of an image-based or scanned document. After the successful extraction of text, the software converts the document into an editable one.
While many software claims to offer similar services, just a few offer that quality service you seek. This article is structured to highlight the 21 best OCR software available in the 2023 global market. Continue reading to see what our list entails.
OCR software tools play a crucial role in document management. Many organizations or firms find these tools handy for the following reasons:
With OCR software at your fingertip, you can easily manage your time, thereby enhancing productivity. You do not need to go through the stress of retyping the information you have on a scanned document or image-based file. OCR software is programmed to perform such operations. The software helps you convert your scanned or image-based documents into an editable format for easy processing.
To err is human as we all know. You can easily make mistakes while typing the information you have on a scanned document. But you can limit that to the barest minimum when you use OCR software. OCR software will help you extract the content of the document word for word without omitting any letter.
Extract the written content on multiple documents within seconds using OCR software. You don’t have to create a team to rewrite the data or information you have on an image-based file. All you need is to employ the services of OCR software and you are good to go.
The reason why we recommend Gemoo Snap as the first OCR software for you is that it integrates many useful functions. Not only export text from images but also can let you edit the text and copy and paste them to anywhere you need. It can recognize 6 languages. In addition to the OCR function, Gemoo Snap also has a rich screenshot function: quick screenshot, screenshot and feedback, screenshot immediately beautify the image, pin screenshot top, screenshot upload to the cloud, etc.
Gemoo Snpa Key Features
Gemoo Snap Pricing: The software is free to use.
Gemoo Snap Compatibility
Available for: Windows, macOS and Chrome Extension
OmniPage is one of the most powerful OCR software tools that offer quality services to users. The software scans, reads, extracts, and converts scanned documents into editable ones without compromising the quality. OmniPage Ultimate performs all operations with high accuracy and precision.
It helps you create searchable PDF documents that you can easily edit and share with friends, clients, or team members. OmniPage Ultimate hits the top of our list because of the quality features it holds.
From batch processing of files to the conversion of scanned documents, and support of multiple languages. This software is the best tool to use as it allows you to convert your files into multiple formats. OmniPage Ultimate supports formats like Word, JPEG, PDF, and more.
OmniPage Ultimate has a clean user interface that you can easily navigate without hassles. Thus, whether you are familiar with information technology or not, using the OCR software shouldn’t be difficult.
OmniPage Ultimate Key Features
The free trial version is available for a maximum of 15 days after which you will be required to pay a one-time fee of $499.
Here is another OCR software known for excellent services. Readiris OCR software extracts texts from scanned files, and then converts them into searchable PDFs with high quality. You can also annotate, and aggregate your files with this software.
Another incredible feature tucked into this software is ASR- Audio Speech Recognition. With this feature, you can process and convert audio files into texts and vice versa. This OCR software is designed with several output formats that you can convert your documents to. Readiris converts into JPEG, TIFF, RTF, Microsoft, Word, and more.
It’s compatible with numerous operating systems. Some of them include; Windows, Mac, etc. Readiris also supports password encryption. The software allows you to add password protection to your documents.
Readiris Key Features
Depending on the number of users, Readiris subscription price range from $49 – $89
Rossum is another OCR software well-known for outstanding performance. With this software convert your scanned documents into searchable ones and reduce the error in them to the barest minimum. This software works perfectly with all computer operating systems. So whether you own a Mac, or Windows OS, accessing Rossum shouldn’t be a big deal.
Many financial organizations and auditing firms find Rossum helpful because of the excellent results it generates when extracting data from receipts and invoices. Thanks to the AI OCR feature integrated into the software.
Rossum Key Features
Well-customized with incredible features, DEVONthink Pro is a great OCR software designed for Mac operating systems owners to manage their files. iOS and iPadOS also find the software handy as it helps them extract texts from images and scanned documents.
The software lets you gather, annotate and organize your documents in a library for easy access. You can also rely on DEVONthink Pro to read or view any documents whether Word or Excel. DEVONthink OCR software lets you fill, and save documents over the cloud, like your mailbox.
DEVONthink Pro Key Features
DEVONthink Pro Drawbacks
DEVONthink premium package available from $199 – $499
ABBYY Flexicapture is the right OCR software if you wish to capture, read, and extract texts from scanned documents and photos. The software is highly efficient when it comes to data extraction from structured and unstructured documents.
Like DEVONthink Pro, ABBYY Flexicapture also supports the annotation and organization of documents into categories for easy access. ABBYY Flexicapture finds application in several industries because of the unique features it holds.
With this OCR software, you can batch process your files easily and quickly without errors. ABBYY Flexicapture integrates with numerous browsers such as Chrome, Firefox, and more. It supports output formats like PDF, Word, Excel, etc.
ABBYY Flexicapture Key Features
ABBYY Flexicapture Drawbacks
ABBYY Flexicapture Pricing
ABBYY Flexicapture Compatibility
Creating editable and search documents from scanned or image-based files got easy with Docparser. The software is one of the best OCR technologies suitable for extracting data from images smoothly. It lets you extract information selectively from documents accurately.
This cross-platform OCR software is web-based, so it works on all devices. Docparser also functions as a PDF table extractor. You can use it to extract data from your PDF files and then convert them into popular output formats like Excel, JSON, XML, etc. Batch processing with Docparser is like a breeze so you need not worry about converting or extracting data from multiple files.
Docparser Key Features
Docparser pricing begins from $39 – $149
Klippa is another incredible OCR software designed with robust features. The software lets you extract data from your proof of payment documents like invoices, receipts, etc. It’s a great software for managing and classifying documents into categories.
Data analysts around the globe find Klippa effective. This is because of the built-in robotic accounting feature. With this feature, you can run calculations correctly without errors. Klippa has a friendly user interface that allows every user, whether tech literate or not, to navigate their way easily. You can employ the services of this software on your Android, iOS, and desktop.
Klippa Key Features
Klippa is free on both Android and iOS devices. If you want to use the OCR software on your desktop, you need to subscribe $3.99 monthly
Here is another OCR software with a clean user interface for Windows and Mac operating systems. SimpleOCR is a well-known OCR software developed to help beginners around the globe extract texts from images and scanned documents.
The software converts documents into editable & searchable text files accurately. SimpleOCR offers over 100+ languages that you can choose from to copy data files conveniently. SimpleOCR offers quality services to end-users.
With SimpleOCR, you can batch convert two or more scanned files simultaneously without distorting content. The software finds application in several sectors such as education, homes, and corporate industries.
SimpleOCR Key Features
SimpleOCR offers free services for certain features. To access all features, you need to subscribe to a premium package starting from $25
Infrrd is the ideal OCR software to use for quick extraction of content and data from images and scanned files. The software boasts robust features. From the extraction of data from handwritten content to the processing of receipts & invoices, to document management & processing, and many others.
This OCR-compatible platform is well-customized with built-in AI technology for speedy operation. Infrrd can also serve as a PDF table extractor. The software lets you extract data accurately from simple and complex table files with high quality.
Another quality feature tucked into Infrr OCR software is the batch processor. The feature helps you process multiple invoices and documents at a high speed. Got a Chinese invoice? Extract and process the data in it with Infrrd. The software does support multiple languages.
Infrrd Key Features
Hypatos is the best OCR software designed to automate document processing. With the software, you can capture, extract and process your scanned and image-based documents conveniently. When you use this platform, you can be sure of an error-free document.
Data extraction with Hypatos makes proofreading and editing easier than ever before. Hypatos OCR software offers a clean user interface that allows you to find your way easily without stress. The software transforms data or documents into various output formats. Some of them include JSON, Excel, and many more.
Hypatos Key Features
Hypatos is available in a free demo version. Also, it offers premium services that start from $500 monthly.
Compatible with all operating systems, Microsoft OneNote is a universal OCR software with rich features. The software performs operations such as the extraction of data from images, annotation of documents, and many more. Students find Microsoft OneNote handy as it assists them with taking handwritten or typed notes.
Microsoft OneNote does support the insertion of multimedia files into documents. So you need not worry about uploading attachments to your notes. You can also employ the services of this great OCR software to create audio recordings from your notes as it supports texts to audio. Furthermore, you can bank on the software to schedule your daily routine by creating your To-Do list within.
Microsoft OneNote Key Features
Microsoft OneNote Drawbacks
Microsoft OneNote Pricing
Offers 30 days trial version. Subscription comes in different packages as it starts from $99.99 – $149.99
Microsoft OneNote Compatibility
Microsoft OneNote works with all formats compatible with Microsoft Office
With Picatext OCR software, you can easily extract texts from multiple sources. Picatext extracts content from images, scanned documents, and on-screen. The software supports hotkeys that you can use to copy texts from your files. All you need is to punch the CTRL + ALT + P keys and the text is copied to your clipboard.
This lightweight OCR software is designed with several annotation tools. Picatext supports several fonts that you can select from to beautify your texts so they appear appealing to readers. It comes with a built-in snipping tool for easy screen-capturing.
Picatext Key Features:
Picatext pricing is $3.99
Just as the name implies, OnlineOCR is a cloud-based OCR program that lets you extract data and convert documents into an editable format. The software transforms your PDF and scanned documents into Microsoft Word document at a zero-cost fee.
OnlineOCR lets you convert images to texts easily without distorting the layout. The program executes all tasks in 3 steps- upload, select a language & output format, and then hit the convert button. Depending on your internet connection speed and number of files, the conversion can take a couple of minutes or hours to complete- one of the dark sides of using OnlineOCR.
OnlineOCR Key Features:
OnlineOCR Pricing: Free
LightPDF is an all-in-one PDF editing program designed with OCR feature. The program allows you to convert, edit, and sign your PDF files. You can also use it to extract written texts from scanned documents. LightPDF also converts scanned files into editable formats for easy proofreading and editing service.
This cloud-based program supports real-time collaboration for teams as it supports sharing of documents via links. You can also use LightPDF to compress and merge multiple documents together. It can also be used for batch processing of paper works.
LightPDF Key Features:
Most features are free to use. Unless you need to process multiple documents at a time, then you need to pay $9.99 per 100 pages
Light PDF Compatibility:
Although designed for writing and storing documents over the cloud, Google Docs does support the OCR feature. The software offers PDF editing services as it allows you to manipulate the texts in a PDF document easily.
Google Doc lets you manage and share documents over different cloud services such as emails, and more. You can rely on the software to transform your scanned files into searchable documents freely.
Google Docs Key Features:
Google Docs Drawbacks:
Google Docs Pricing:
Google Docs requires users to pay $65 to process documents with over 1000+ pages
Google Docs Compatibility:
Tesseract OCR is an open-source program compatible with OCR. This software lets you format your texts, and analyze your documents for errors without stress. It can also be used to process image format files.
This OCR software is multilingual as it supports over 100 languages around the globe. Tesseract helps you extract information from Gmail accurately. It can also be used for videos too.
Tesseract OCR Key Features:
Tesseract OCR Drawbacks:
Tesseract OCR Pricing: Free to use
Tesseract OCR Compatibility
Veryfi is another incredible data transformation software suitable for extracting numerical data from receipts, invoices, and other proof of payment.
It also supports the creation of searchable and editable files that you can use on your websites. Veryfi integrates smoothly with bookkeeping apps- one reason why banking sectors find the app handy.
Veryfi Key Features
Offers a 14-day trial version. Once the trial expires, you have to subscribe to a premium plan starting at $500 monthly
IBM Datacap is one of the most versatile software you can rely on to manage your documents. It lets you scan, extract, and assemble your documents in proper order so you can easily find them in the future.
This software offers one of the best OCR services as it helps you extract data from unstructured files without distorting the format. IBM Datacap is mostly used by business firms as it allows them to automate their businesses.
IBM Datacap Key Features
IBM Datacap Drawbacks
IBM Datacap Pricing: Not available
IBM Datacap Compatibility
With PDFPen, you can also perform OCR on your imagery and scanned documents. This software is built with extensive editing features such as the addition of signatures to documents and more.
You can rely on this software to capture confidential documents. Thanks to the advanced security feature tucked into the software so third-parties cannot access your details. This software is compatible with only Apple devices- one of the dark sides.
PDFPen Key Features:
AWS Textract is another OCR software to look out for as it provides great services. The software uses AI to extract handwritten and typed texts from scanned documents and images. Whether you wish to extract specific data or a whole document, you can bank on this OCR software.
You can also use AWS Textract to scan your documents. Students use it to scan their ID cards, passports, and more. Businesses also use it to capture and send invoices, contracts, and recipes to their clients.
AWS Textract Key Features
AWS Textract Drawbacks
AWS Pricing: Pricing starts from $1.50
No, Microsoft Word does not have OCR. Rather it allows you to convert your image files into texts. Mind you, the converted file usually appears distorted.
If you need an OCR software compatible with Windows and Mac operating systems you can select from the OCR software listed above. All are known for quality services.
Yes, there are web-based OCR software. You do not need to download or install them. Just employ their services over the internet that’s all. Some may require you to register a profile. Simply fulfill the requirements and you are good to go.
There are countless OCR software available on the internet. We’ve listed the top 20 that you can use to extract data and information from your documents. Which do you wish to use in your next project?
Before making a decision, we advise that you consider the ease of use, compatibility, and prices. Kindly leave a comment below should you have any suggestions.