Whether you run an organization, work as a freelancer, or have any job, the requirement to organize day-to-day tasks is always there.

Most people make their to-do lists on paper, while others use Word or Excel.

However, nowadays, several project management software helps you streamline your daily work schedule, tasks, and long-term projects with the help of Kanban charts.

So, what are Kanban and Kanban software?

What are its highlighted features, and which best Kanban software is trending in terms of work efficiency and features?

You will find all this information as the article unfolds.

What Are Kanban and Kanban Software?

A Kanban is more like a bulletin board or sticky notes, but digital and automated. It is a system that gives you a bird’s eye view of your projects so you can determine what’s lacking where and what needs to be changed to make the process seamless.

Kanban Software visualizes the whole process along with the milestones. It identifies areas that need improvement so that the whole project can be carried out in the most cost-effective, efficient, and timely manner.

So, what main features should one look for in the best Kanban software? Let’s have a look.

Main Features of Best Kanban Software

You’ll find plenty of Kanban software out there, each claiming to be the best among the rest. But, you can’t just choose software like that; you have to do some research to go for the one that best suits your needs.

So, here are some aspects you must consider when choosing Kanban software:

Affordability

Always choose a Kanban software that offers almost all basic features in the free version and has a relatively cheaper paid version. You will find expensive software too, but why spend money on something that is easily available at a lower price? Unless you run a large business and require the use of advanced features.

Customization

What good is Kanban software that does not allow you to customize it to your liking? If you want to work comfortably, go for software that has customization options.

Integrations

We work with many tools at the same time during our projects, and if you find Kanban software that supports integration with other tools, it can help increase your productivity tenfold.

User-friendly Interface

Another thing that makes a huge difference is how easy-to-use the software is. If you choose Kanban software that requires a lot of time to understand how to use, it won’t do much for your productivity. So, opt for software that has a user-friendly interface and is easy to work with.

With that sorted, let’s head over to 20 of the best Kanban software available for project management.

22 Best Kanban Software

Here’s a list of the 20 best Kanban software, free and paid, to get you started:

SwiftKanban

SwiftKanban is a project management software by Digite and is considered one of the best Kanban software because it combines project management with Kanban and Scrum. The result is a configurable workflow model that helps you manage your workflow and improve its effectiveness.

Features

Here are some features of SwiftKanban:

• Visual Project Management: SwiftKanban helps you define WIP limits and identify bottlenecks to help make the project easier to manage and complete.
• Custom Cards: You can define custom cards for different work categories and color code them according to your preference.
• To-do Lists: You can create to-do lists for your daily, weekly, or monthly tasks in a checklist format.
• Card Actions: SwiftKanban lets you mark work cards as completed, pending, etc. You can also duplicate cards, move them or link them with another for a better understanding of the project process.

Pricing

• Team: Free
• Group: $7/month
• Enterprise: $15/month

User Rating

• G2: 3.8/5 (2 reviews)
• Capterra: 4.4/5 (27 reviews)

Trello

If you’re looking for the best Kanban software that is flexible and easy to use, look no further than Trello! This tool is perfect for managing any project, big or small. With its simple interface and drag-and-drop functionality, Trello makes it easy to keep track of your tasks and progress. Plus, tons of helpful features, like card labeling and due dates, make managing your projects a breeze.

Features

Here are some of the features of Trello:

• Intuitive Interface: Trello’s interface is very user-friendly. Even if you have never used it before, you’ll be able to figure out how to use it easily.
• Drag-and-drop Functionality: Trello makes it easy to move cards around on your board. This helps reorder tasks or change priorities.
• Card Labeling: Trello lets you label your cards with colored labels. This helps organize your board and keep track of different types of tasks.
• Due Dates: You can add due dates to your cards so you never miss a deadline.
• Free to Use: Trello is free to use, which is great for budget-minded individuals or businesses.

Pricing

• Individuals: Free
• Standard: $5/user/month
• Premium: $10/user/month
• Enterprise: $17.50/user/month

User Rating

• G2: 4.4/5 (12,865 reviews)
• Capterra: 4.5/5 (21,559 reviews)

Jira

As one of the market’s most popular project management tools, Jira Software is used by teams of all sizes to track and manage their work. In addition to its robust feature set, Jira Software also offers a high degree of customization, which makes it a good fit for organizations with specific workflow needs. Jira Software is developed by Atlassian, a company behind other popular tools like Bitbucket and Confluence.

Features

Here are some of the features of Jira:

• Issue Tracking: Jira can be used to track bugs, features, and other work-related issues. These issues can be assigned to individual team members, and progress on issues can be tracked over time.
• Kanban Boards: Jira’s Kanban boards provide a visual way to track the status of work items. Items are represented as cards, which can be moved from one column to another as work progresses.
• Agile Planning: Jira’s agile planning tools help teams plan and iteratively track their work. Teams can create sprints or development cycles and track the progress of their work against those sprints.
• Reporting: Jira comes with several built-in reports, which can be used to track work progress. In addition, you can create custom reports to track specific metrics important to your team.

Pricing

• Free
• Standard: $7.50
• Premium: $14.50

User Rating

• G2: 4.2/5 (4876 reviews)
• Capterra: 4.4/5 (12,369 reviews)

Miro

Miro is an excellent Kanban software that has helped teams to organize better and manage workflows. The ability to create custom boards and swimlanes has been beneficial in keeping everyone on the same page, and the visual interface is easy to use and understand. Overall, Miro is one of the best Kanban software out there and is highly recommended to others looking for a Kanban solution.

Features

Some useful features of Miro are:

• Custom boards and swimlanes: This is a lifesaver feature in terms of organization and keeping everyone on the same page.
• Visual interface: The visual interface is easy to use and understand, which is great for those new to Kanban software.
• Integrations: Miro integrates with a variety of other software, which is extremely helpful for a seamless workflow.
• Collaboration: Miro is a great tool that helps teams communicate better and work together.

Pricing

• Team: $8
• Business: $16
• Consultant: $12
• Enterprise: Custom Pricing

User Ratings

• G2: 4.8/5 (3753 reviews)
• Capterra: 4.7/5 (764 reviews)

Businessmap

Businessmap is one of the best Kanban software available on the market. It is a tool that helps software engineering teams map their product development processes and track progress. The software is also praised for its ease of use and integration with other tools.

Features

Let’s have a look at some of the features of Businessmap:

• Integration: Kanbanize integrates with several popular software development tools, making it easy to track progress and manage workflows.
• Ease of use: Kanbanize is user-friendly, with a simple interface that makes it easy to get started with Kanban.
• Tracking: The software provides a number of features for tracking progress, including a Kanban board and a number of reports.
• Workflow Management: Kanbanize provides users with useful tools to optimize their workflows and get more done.

Pricing

• 15 Users: $149
• 20 Users: $199
• 25 Users: $249

User Ratings

• G2: 3.8/5 (19 reviews)
• Capterra: 4.8/5 (109 reviews)

KanbanFlow

If you’re looking for feature-rich Kanban software, you’ll want to check out KanbanFlow. This software is designed to help you manage your projects more effectively and get things done more efficiently. Kanbanflow has many great features that make it one of the best Kanban software options.

Features

Let’s take a look at some of the features of Kanbanflow:

• Kanban Boards: This allows you to create a visual representation of your project tasks and progress.
• Scrum: Allows you to break down projects into smaller tasks for better focus.
• Project History: It lets you view the history of a project and see how it has progressed over time.
• Time Tracking: It helps you to track the time spent on each task so that you can better estimate project timelines.

Pricing

• Free
• Premium: $5

User Ratings

• G2: 4.2/5 (27 reviews)
• Capterra: 4.5/5 (59 reviews)

Smartsheet

If you’re looking for Kanban software that has an easy-to-use interface and plenty of features, you should give Smartsheet a try. This project management tool is beloved by users for its ease of use and ability to help teams stay organized and on track. Smartsheet has all the features you need in Kanban software, including the ability to create and track tasks, set deadlines, assign resources, and more.

Features

Some features that make Smartsheet one of the best Kanban software are:

• Ease of use: Smartsheet is designed to be easy to use, with a drag-and-drop interface that makes it simple to create and track tasks.
• Visual interface: The visual interface makes it easy to see what’s going on with your projects at a glance.
• Integrations: Smartsheet integrates with a number of other software platforms, making it easy to use in conjunction with other tools.
• Task Management: You can create and manage tasks, set deadlines, assign resources, and track progress.

Pricing

• Pro: $7
• Business: $25
• Enterprises: Custom Pricing

User Ratings

• G2: 4.4/5 (8436 reviews)
• Capterra: 4.5/5 (2433 reviews)

Kanban Tool

Another great Kanban software is Kanban Tool. This software is designed specifically for managing projects using the Kanban method, and it’s packed with features to make your life easier. From creating and tracking tasks to visualizing your progress, Kanban Tool has everything you need to keep your project on track.

Features

Here are some unique features of Kanban Tool:

• Create and Track Tasks: Kanban Tool makes it easy to create and track tasks. You can add details like due dates, descriptions, and assignees, and Kanban Tool will keep everything organized for you.
• Visualize your Progress: Kanban Tool’s visual interface makes it easy to see how your project is progressing. You can see which tasks are in progress, which have been completed, and which ones are pending.
• Collaborate with Team Members: Kanban Tool makes it easy to collaborate with team members. You can assign tasks to specific team members, leave comments on tasks, and track who is working on what.
• Kanban Boards: Kanban Tool uses a Kanban board to help you visually manage your projects to see what’s happening at a glance.

Pricing

• Free
• Team: $5/month/user
• Enterprise: $9/month/user

User Ratings

• G2: 4.7/5 (25 reviews)
• Capterra: 4.8/5 (106 reviews)

Wrike

Wrike is a project management application that enables users to collaborate on projects, monitor tasks and deadlines, and generate reports. The software is available in both a free and paid version, with the paid version offering more features and functionality. The user interface of Wrike is clean and intuitive, making it easy to use for both beginners and experienced project managers.

Features

Here are some of the features of Wrike:

• Task Tracking: Wrike enables users to track and monitor tasks, deadlines, and progress. The software also offers Gantt charts to help users visualize project timelines.
• Resource Management: Wrike helps users to manage and allocate resources, such as people and equipment. The software also offers a variety of reports to help users track project progress.
• Collaboration: Wrike offers a variety of collaboration features to help users work together on projects. These features include task sharing, comments, and file sharing.
• Project Management: Wrike enables users to create and manage projects, set deadlines, assign tasks, and track progress.

Pricing

• Free
• Professional: $9.80
• Business: $24.80

User Ratings

• G2: 4.2/5 (3199 reviews)
• Capterra: 4.3/5 (1805 reviews)

Asana

Asana is a project management software that helps teams to collaborate and get work done more efficiently. It offers features such as task management, team collaboration, and communication tools. Asana has a user-friendly interface and is suitable for businesses of all sizes. Asana is a web-based tool but has a mobile app as well and has recently launched a desktop version too.

Features

Below you will find some standout features of Asana:

• Task Management: Asana helps you to create and manage tasks efficiently. You can assign tasks to team members, set deadlines, add comments, and attach files.
• Team Collaboration: Asana makes it easy for teams to collaborate on projects. It offers features such as team chat, video conferencing, and file sharing.
• Communication Tools: Asana provides communication tools such as email, instant messaging, and task notifications.
• Project Planning: You can plan your projects, and set milestones, and sub-tasks for the successful completion of your project.

Pricing

• Basic: Free
• Premium: $10.99
• Business: $24.99

User Ratings

• G2: 4.3/5 (8936 reviews)
• Capterra: 4.5/5 (11426 reviews)

Microsoft Planner

Microsoft Planner is a project management software that helps teams plan, organize, and track their work. It is available as a part of Office 365 and can be used on any device. Microsoft Planner is a great tool for managing small to medium-sized projects. It is easy to use and has many features that make it a valuable asset for any project manager.

Features

Here are some of the features of Microsoft Planner:

• Task Management: Microsoft Planner lets you create tasks, assign them to team members, set due dates, and track their progress.
• Task Attachments: You can also add attachments to tasks, so team members have all the information they need to complete them.
• Communication: The software’s chat feature lets team members communicate with each other about tasks. This makes it easy to keep everyone on the same page and avoid confusion.
• Ease of Use: The user interface is simple and easy to use. It is designed for users of all experience levels, from first-time users to experienced project managers.

Pricing

• Free

User Ratings

• G2: 4.5/5 (139 reviews)
• Capterra: 3.9/5 (90 reviews)

ProofHub

If you manage projects, you know how important it is to have the right tools to help you stay organized and on track. ProofHub is a project management tool that can help you do just that. It also has a robust reporting system so you can track your progress and see how your team is performing.

Features

Following are some of the amazing features of ProofHub:

• Task Management: ProofHub’s task management features help you keep track of your to-do list and ensure that tasks are assigned and completed on time. You can also create subtasks to break down complex tasks into smaller, more manageable parts.
• Collaboration Tools: ProofHub’s collaboration tools make it easy for team members to communicate and work together on projects. With features like discussions, comments, and real-time chat, team members can easily stay in touch and collaborate on tasks.
• File Sharing: ProofHub’s file sharing feature makes it easy to share files with team members and keep all project-related documents in one place. Files can be securely stored in the cloud and accessed from anywhere.
• Reporting: ProofHub’s reporting system provides detailed information on project progress and performance. You can generate reports on task completion, team productivity, and more.

Pricing

• Essential Plan: $45
• Ultimate Control: $89

User Ratings

• G2: 4.5/5 (63 reviews)
• Capterra: 4.5/5 (67 reviews)

Zoho Projects

If you’re in the market for a project management solution, you may have come across Zoho Projects. Zoho Projects is a project management solution that helps teams plan, track, and collaborate on projects. It is considered one of the best Kanban software in the market. One of the things that sets Zoho Projects apart from other project management solutions is its pricing model.

Features

Here are some of the features of Zoho Projects:

• Task management: Zoho Projects offers a variety of features to help users manage tasks, including task lists, subtasks, and dependencies.
• Gantt charts: Gantt charts are a valuable tool for project managers, and Zoho Projects offers a user-friendly interface for creating and managing them.
• Time tracking: Time tracking is an integral part of project management, and Zoho Projects offers a variety of features to help users stay on top of it.
• Kanban Boards: This is the most useful feature of Zoho Projects that aids in visual project management. It helps you see the progress of a project and identify bottlenecks.

Pricing

• Free Plan
• Premium Plan: $5
• Enterprise Plan: $10

User Ratings

• G2: 4.3/5 (291 reviews)
• Capterra: 4.2/5 (259 reviews)

Monday.com

Monday.com is a work management software that helps teams organize and track their work. It offers features such as task management, team collaboration, file sharing, and project tracking, making it suitable for businesses of all sizes. It offers a free trial and a subscription-based pricing model, and has received positive reviews from users for its ease of use and functionality.

Features

Some features of Monday.com include:

• Task management: Monday.com helps teams track and manage their tasks. It offers features such as task lists, task dependencies, and due dates.
• Team collaboration: Monday.com offers features that help teams collaborate on projects with team chat, video conferencing, and file sharing.
• Project tracking: Monday.com helps teams track their progress on projects using project timelines, Gantt charts, and milestone tracking.
• File Sharing: It provides a secure file-sharing platform that allows users to share files and documents with team members.

Pricing

• Individual: $0
• Basic: $8
• Standard: $10
• Pro: $16

User Ratings

• G2: 4.7/5 (6251 reviews)
• Capterra: 4.6/5 (2759 reviews)

Leankit

Leankit is a popular Kanban software that helps businesses visualize and manage their workflows. It is one of the most flexible and user-friendly Kanban tools on the market, and it integrates well with other software applications.

Features

Here’s a rundown of some of Leankit’s features:

• Custom Workflows: One of the best features of Leankit is its ability to create custom workflows. This means that businesses can tailor the software to their specific needs and processes.
• User-friendly Interface: Leankit also has a very user-friendly interface, which makes it easy to use for both novice and experienced users.
• Real-time Reporting: Another great feature of Leankit is its real-time reporting. This allows businesses to track their progress and performance in real-time, which is essential for making agile process adjustments.
• Kanban Boards: Leankit’s Kanban boards are highly customizable and can be used to track and streamline work.

Pricing

• Starter Plan: $20

User Ratings

• G2: 4.1/5 (329 reviews)
• Capterra: 4.4/5 (42 reviews)

Taiga

Taiga’s Kanban boards provide an overview of the tasks assigned to each member of the team and the progress of each task. It is a great tool for agile development teams who want to collaborate more effectively. Plus, it is available in both cloud-based and on-premise versions.

Features

Here are some of the features of Taiga:

• Kanban Boards: Taiga’s Kanban boards provide an overview of the project’s progress and help with a seamless workflow.
• Sprint Planning: The sprint planning feature helps teams plan and track their progress toward specific goals.
• Task Management: Taiga’s task management features help teams to track and manage their tasks more effectively.
• Collaboration: It offers safe and secure collaboration between teams working on the same project by keeping everyone on the same page.

Pricing

• Basic: Free
• Premium: $5

User Ratings

• G2: 4.4/5 (72 reviews)
• Capterra: 4.4/5 (82 reviews)

Taskworld

If you’re looking for the best Kanban software, you should check out Taskworld. It’s a great tool for managing projects and tasks, and it has some amazing features that make it stand out from the rest.

Features

Below are some stand-out features of Taskworld:

• User-friendly Interface: Taskworld is exceptionally user-friendly and easy to use. Even if you’re not familiar with kanban software, you’ll be able to figure it out quickly and start using it effectively.
• Customization: Another great thing about Taskworld is that it’s highly customizable. You can tailor the tool to your specific needs and preferences, which makes it even more user-friendly.
• Pomodoro Timer: It has a built-in Pomodoro timer, which is great for time management.
• Task Dependency: The ask dependency feature allows you to see how your tasks are interconnected with each other.

Pricing

• Basic Plan: $0
• Premium Plan: $8
• Business: $15
• Enterprise: $22

User Ratings

• G2: 4.3/5 (77 reviews)
• Capterra: 4.5/5 (216 reviews)

Kanbanchi

Kanbanchi is a cloud-based project management software that helps teams collaborate on projects and track progress. It is specifically designed to work with Google Workspace. Kanbanchi is a great tool for small to medium-sized teams who need a simple and effective way to collaborate on projects. The software is easy to use and has a very intuitive interface. It also offers a free trial, so you can try it before you buy it.

Features

Some of the features of Kanbanchi include:

• Kanban Board: This feature allows you to keep track of tasks and progress. It offers task tracking, file sharing, and team chat.
• Gantt Chart View: The Gantt Chart feature enables you to plan and schedule projects. It allows you to see the progress of tasks and dependencies.
• File Sharing: Kanbanchi offers a variety of file sharing options, such as Google Drive, Dropbox, and OneDrive. This makes it easy to share files and collaborate on projects.
• Project Management: Kanbanchi helps you manage your projects by adding tasks, setting deadlines, and tracking progress.

Pricing

• Starter: $7.95
• Professional: $19.97
• Enterprise: Custom Price

User Ratings

• G2: 4.7/5 (92 reviews)
• Capterra: 4.5/5 (262 reviews)

Flow-e

Flow-e is a project management software that enables users to collaborate on projects and track their progress. The software provides a central platform for team members to communicate and share files. It also features task management capabilities to help teams track the progress of their projects.

Features

Here are some of the features of Flow-e:

• Task Management: Flow-e provides users with a centralized task management system. This allows team members to track the progress of their projects and ensure that all tasks are completed on time.
• File Sharing: The software enables users to share files with each other making it easy for teams to collaborate on projects.
• Communication Tools: Flow-e provides users with communication tools such as chat and email. This allows team members to stay in touch with each other and discuss project progress.

Pricing

• Personal/Team Plan: Free

User Ratings

• G2: 4.6/5 (5 reviews)
• Capterra: 4.7/5 (6 reviews)

ZenHub

If you’re looking for a project management tool that integrates well with GitHub, ZenHub is worth considering and is considered as one of the best Kanban software. It’s designed to work seamlessly with GitHub and offers several features that can make managing your projects easier.

Features

Let’s have a look at some of Zehhub’s features:

• Integrates with GitHub: One of the best features of ZenHub is that it integrates well with GitHub. This means you can use all the features of GitHub, such as issues and pull requests, while also using ZenHub’s project management features.
• Kanban Boards: ZenHub provides Kanban boards that you can use to visualize and manage your projects. Plus, you can also assign tasks to team members.
• Customization: Zenhub’s interface be customized to fit your needs,
• GitHub Insights: ZenHub provides insights into your GitHub data that can help you better understand your projects and how they’re progressing. For example, you can see which repositories are getting the most activity and which issues are being most worked on.

Pricing

• Free
• Growth: $8.33
• Enterprise: Custom price

User Ratings

• G2: 4.3/5 (33 reviews)

• Capterra: 4.3/5 (32 reviews)

nTask

The next Kanban app, second only to Zoho Projects, is nTask. This comprehensive project management tool allows the growing teams to easily analyze and manage their plans.

The best thing of all is that the prices of nTask are so low compared to other Kanban apps that anyone can easily afford them worldwide.

So now plan your projects and tasks like you never left your office.

Features

• Budgeting and financial summary feature.
• Amazing pre-built board templates are available.
• You can set planned and actual due dates for your important tasks.
• Tasks can be given to multiple assignees simultaneously.
• Related documents and notes can be attached to every assigned task.
• Interactive Gantt Charts are also there to track the progress of your ongoing plans.

Pricing

There’s a free version of nTask, but to avail all of its useful features, you can get the license in;

• Premium plan: 3 US$ / user / month.
• Business plan: 8 US$ / user / month.
• Enterprise plan: contact to negotiate.

User Ratings

• G2: 4.4/5 (17 reviews)

• Capterra: 4.1/5 (97 reviews)

VivifyScrum

Another agile project management tool is VivifyScrum. This web-based software provides unlimited workspaces, boards, and tasks to organize the workflow of your team.

Features

• WIP limits can be set to match the team’s capacity.
• Easily create invoices for the work you perform.
• Different charts like a burndown chart to see how well your members are doing.
• In-app team management feature.

Pricing

Although no free version is available, Vivify provides a free trial of seven days to check its features. After that, it comes in three packages;

• Starter: 96 US$ / Year ( for upto 10 member teams.)
• Standard: 4.8 US$ / user / month ( for teams of 11 to 50 users.)
• Growth: 4 US$ / user / month ( for teams of 51 to 100 users.)

User Ratings

• G2: 4.8/5 (12 reviews)

• Capterra: N/A

Final Words

Whether you run a business or work independently, managing day-to-day tasks can be quite a hassle. However, if you have the right tools for task management, everything can be a breeze!

We have discussed 22 best Kanban software in this article, to help you with project management, schedule planning, and team collaboration.

Have you tried using Kanban software to streamline your workflow? Which tool did you use and how was your experience? Tell us all about it in the comments!